2026 Village Board Meeting Minutes

 CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday February 10, 2026

 

Mike Harbin                  Yea                           Sam Jones              Yea (President)

Julie Aue                         Yea                           John Oetjen           Yea

J.D. Williams                  Yea                           Jim Rains               Yea

Brad Olson                     Nay                          Jaci Chapman       Nay (Clerk)

Tena Steinacher            Nay                          Art Mize                 Yea                                              

A quorum was present:

Minutes:

Minutes from the January 20, 2026 regular Board Meeting were presented. There was one correction Art Mize was not listed as present.  

Motion 1: Mize made the motion and Aue seconded the motion to approve the January 20, 2026 Village Board Meeting Minutes as corrected. All present voted yea and the President declared the motion carried. 

Treasurer’s Report:

Village Financial Report was given to all Board Members.  

Motion 2: Oetjen made the motion and Rains seconded the motion to accept the Treasurer’s Report as presented. All present voted yea and the President declared the motion carried.

Motion 3: Harbin made the motion and Williams seconded the motion to bring down $45,000 from the Illinois Fund to the Village General Fund. All present voted yea and the President declared the motion carried.

Bills:

February 2026 bills were presented.

Motion 4:   Harbin made the motion and Mize seconded the motion to pay the February 2026 bills as presented. All present voted yea and the President declared the motion carried.

Visitor Participation  

No Visitor Participation.

PSC Engineering Report (Rodney Potts Reporting)

Landing Drive

Samron has completed the work on Landing Drive. To close out phase two on Landing Drive with Samron. The Village needs to pay Samron $5,580.00 out of the General Fund.

Motion 5: Harbin made the motion and Rains seconded the motion to pay Samron $5,580.00 for phase four of the contract on Landing Drive. All present voted yea and the President declared the motion carried.

Marion Street

Potts told the Village that IDOT wants the Village to close out their MFT for fiscal year 2025. However, the work on Marion Street has not been completed, and money for this project was to come out of the Village’s 2025 Motor Fuel Tax. IDOT recommended that the Village include what was not completed on Marion Street in 2025 and submit these items in the Village’s MFT proposal for 2026. Potts has two areas on Marion Street that were not completed in 2025. He wants 3 items to be included in the MFT 2026 proposal 1) there are two driveways on Marion Street that are too steep, 2) a manhole needs to be leveled, and there is a concern that an intersection on Marion/Main that is holding water after a rain and that area needs to be evaluated.

To close out the 2025 MFT the Village needs to pay Samron their retainage fee of

$6,730.03. The additional projects on Marion can be added to the 2026 MFT proposal, and the cost should not necessitate sending the project out for bid.

Motion 6: Aue made the motion and Rains seconded the motion to pay Samron’s retainage fee of $6,730.03 out of the Village’s MFT. All present voted yea and the President declared the motion carried.

Department Heads

Water Report: (Pam Borders) 

  1. There are 815 water customers
  2. 628 garbage customers.
  3. 0 Building Permits
  4. 4 new customers
  5. 7 final customers
  6. 0 solar permits
  7. Room Rental 1 $45.00

Water Appeals

There were no water appeals this month.

Street/Water-Sewer (Ryan Farrar)

One sewer backup.  

  1. The lean-to has been put up and the backhoe and tractor and other equipment is now stored in the lean-to.
  2. Equipment worked well in the snowstorm, except the hydraulic motor on the F550 developed a leak. The motor was replaced.
  3. Burned the brush pile at the lagoon
  4. We purchased a GPS unit and have started inputting utility data into our mapping software.

Police Report (Chief Lindley)

Chief Lindley presented his written report.

Old Business

John Pasoni/Hidden Meadows

Jones told the Board that Pasoni has put street lighting in Hidden Meadows. The road still needs to be brought up to Village codes. Pasoni is working with the resident in Hidden Meadows that is having problems with water retainage in her backyard. Pasoni is also working with his contractor on the placement of a new house on Crain St.

Unity Christian School/Water & Sewer   

Jones told the Board that the Unity Christian School wants a variance to build a school on Donna Drive. Jones advised Unity Christian School that they will have to take their request to the Zoning Board.

Jones told the Board that if the school was allowed to build off of Donna Drive the Village would have to upgrade the sewer and water system to accommodate the student enrollment. This could cost the Village over $250,000.00.

Chamber Dinner

The Village has made reservations for four people who will attend the Carterville Chamber of Commerce Dinner.

Codification

Jones reminded all Board Members that they should be reviewing the Codification materials, and there will be a meeting with the Codification Company in May. Jones told the Board that a Crainville Resident is interested in reading the Codification document. The Board decided that it will be available to the public after the document has been approved.

New Business

Village Park

Jones told the Board that Village Park is not in compliance with ADA regulations, and it will cost the Village several thousand dollars to make the park compliant. Since the land that the park is located on was donated to the Village, the Board is unsure whether the Village can sell the park. The Board will investigate whether the park can be sold, and if the Village decides to keep the park they will figure out what the cost will be to bring the park in compliance with the ADA. Until the Board makes a decision regarding the future of the park, the park will be closed. There will be a sign at the gate telling the public that the park is temporarily closed. The porta potty will be removed.

Phone Plan Savings

Jones told the Board that the Village landline phone system has not been updated since 1965. The cost for system keeps going up. Jones has been in contact with the carrier and got the phone rate down to an estimation of $119.00 per month for the phones in the Water Office and the Police Office down to an estimation of $39.95 per month. This is a significant reduction in rates. To get this rate, he had to sign a 3-year contract.

Executive Session

Motion 7: Harbin made the motion and Rains seconded the motion to go into Executive Session at 7:23 pm. All present voted yea and the President declared the motion carried.

The Board came out of Executive Session at 7:39 pm.

Motion 8: Oetjen made the motion and Harbin seconded the motion to take out an ad in the Carterville High School Yearbook for $60.00. All present voted yea and the President declared the motion carried.

Motion 9: Harbin made the motion and Aue seconded the motion to adjourn the Board Meeting at 7:45 p.m. All present voted yea and the Acting President declared the motion carried.

 

                                                                  Respectfully Submitted                                

                                                                  Jacquelyn Chapman, Village Clerk

                                                                

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