2024 Village Board Meeting Minutes

CRAINVILLE VILLAGE BOARD

Tuesday October 8, 2024

Mike Harbin                   Yea                           Sam Jones                      Yea

Julie Aue                        Yea                             John Oetjen                    Yea

Martin Bruyns Jr.           Yea                           Jim Rains                       Nay

Brad Olson                     Nay                          Jaci Chapman                 Yea

Tena Steinacher              Yea

 

A quorum was present:

Minutes:

Minutes from the September 10, 2024 Board Meeting were presented.  There was one correction on Page 4 Tiny Homes was misspelled.

Motion 1:  Oetjen made the motion and Bruyns seconded the motion to approve the September 10, 2024 Village Board Meeting minutes as corrected.  All present voted yea and the Acting President declared the motion carried.

Treasurer’s Report:

The Treasurer’s report was given to all Board Members prior to the meeting.

Motion 2:  Aue made the motion and Oetjen seconded the motion to approve bringing $145,000 from the Illinois Funds to the Village of Crainville’s General Fund. All present voted yea and the Acting President declared the motion carried.

Bills:

October 2024 bills were presented. Four bills were added. A bill from Lowes for $33.65, out of General Fund, Lawman $80.00 out of General Fund, Rend Lake Water $6,784.08 to come out of Water Fund, and Southern Illinois Enforcement Group $2,164.50 to come out of General Fund. 

Motion 3:  Oetjen made the motion and Harbin seconded the motion to pay the October 2024 bills as amended. All present voted yea and the Acting President declared the motion carried.

Visitor Participation  

No Visitor Participation.

PSC Engineering Reports (Ron Potts)

Samuel Road--Update

Potts told the Board that E.T. Simons has finished putting the binder down on Samuel Road and Benji Cain should finish shaping the ditches by October 18. The cost for putting down the binding is $236,810.20. One half of this will be out of Motor Fuel Fund and the other half out of the General Fund. Potts told the Village that Sesser Pave & Seal will be in the area and will be able to stripe Samuel Road. The cost to stripe Samuel will be $12,025.50. In addition to Samuel

Road Farrar will give Potts a list of other roads in the Village that need to be striped.

Motion 4: Harbin made the motion and Bruyns seconded the motion to pay E.T. Simons Construction for construction work on Samuel Road $236,810.20 one-half to be paid out of the Motor Fuel Fund and one-half out of the General Fund. ($118,405.10 out of both accounts) All present voted yea and the Acting President declared the motion carried.

Robbie Church

Potts told the Board that PSC is developing the plans for the replacement of the sewer line that runs through the Church property. Once the plans are in place he will put the project out for bid.

Charles Avenue

Potts told the Board that he put the interceptor sewer lining on Charles Avenue out for bid. The bid opening was October 4, 2024; one bid was received. Skuta Construction bid the job at $21,125 for 325 feet of sewer line, however, there was an error on the bid announcement. The bid should have been for 560 feet. PSC put in a change order and with this correction Skuta’s price will be $36,400.

Motion 5:  Harbin made the motion and Aue seconded the motion to award the Interceptor Sewer Lining on Charles Avenue to Skuta Construction for 560 feet of sewer line (with the change order) for $36,400.00. All present voted yea and the Acting President declared the motion carried.

Larry Parks/Grand Estates

Larry Parks is general construction manager for Grand Estates which is located off of Grand. He explained that the subdivision is almost completed and he would like for the road in the subdivision to be oiled and chipped. He told the Board that either he will oil and chip the road or he can give the Village the money to oil and chip the road. Once the road is oiled and chipped and meets Village Road specifications, the Village will take over the road. The mayor told Parks that once the Village takes over the road it might be several years before the Village will have the money to asphalt the road. The Board decided to have Parks oil and chip the road.

Motion 6: Oetjen made the motion and Aue seconded the motion to have Larry Parks tar and chip the road in Grand Estates. All present voted yea and the Acting President declared the motion carried.

Department Heads

Water Report—Water Appeals (Pam Borders)

  1. There were 809 water customers
  2. 622 garbage customers
  3. 0 building permits
  4. 3 new customers
  5. 0 final customers
  6. Room Rental 2 $120.00

Online payment update: United Systems and Nexbillpay are working together to complete the computer link for the project. Hopefully the system will be online by the first of the year.

No Water Appeals

Street/Water—Sewer (Ryan Farrar)

 Put in two new water services.

  1. There was a blockage between the cells at the lagoon that had to be fixed
  2. There are three houses on Barr St. that are being fed by one service line. This issue will have to be corrected.
  3. The EPA conducted a drinking water inspection of the Village. The Village passed their inspection.
  4. Still having issues with the water tower telemetry. Still getting communication failures between the water tower and booster station.
  5. There are some security issues with the Jackson St lift station. Someone keeps putting jars, cans, and sticks on the lift station, and one day the generator disconnect switch was flipped. The switch is now secured, but we might need to install a camera if these issues continue.

David Lindley

Chief Lindley presented a written report.

Old Business

Crainville Gardens

Another load of dirt will probably be needed around the garden area.

Tiny Homes

Shawn Griffith signed the Building Use Variance for the use of a “tiny home” that is located beside his son’s house on 707 East Grand.

Solar Garden Update/Zoning Board Meeting

At the September Board Meeting Denny Corbell told the Board that he would like to put up a Solar Garden on 10 acres of his property located at 1407 Grand Avenue. This property is zoned agricultural which would necessitate that before a Solar Garden is constructed a Special Use Permit from the Village will have to be issued. The Board asked that the Zoning Board meet and review the request and make recommendations to the Board.

The Zoning Board met on October 7 at the Village Hall. The Zoning Board listened to the Project Coordinator Ryan Fulton describe what is involved with the development and operation of a Solar Garden Project. Several property owners that border the proposed Solar Garden were present at the meeting, and voiced their concerns regarding the Solar Garden. After listening to all parties that would be involved in the project; the Zoning Board recommends that the Village Board of Trustees approve a Special Use Permit for SV SCG Corbell, LLC for the Two-Megawatt AC solar facility.  The Zoning Board did have two conditions for approval: 1) that an evergreen screen be planted along the east side of the project to make the view more appealing to the neighbors and, 2) any future changes or modifications in the facility such as changing panels, etc. be brought before the Village Trustee Board for approval before the changes are made.

The Zoning Board also recommended that the Special Use Permit be modified to address the time span of the operation of the Solar Garden. The time frame of the permit should be increased to 27 years with the option of two 5-year extensions if the project deems an extension necessary. This modification to the Special Use Permit would match the terms of the contract with SV SCG Corbell, LLC. The contract would begin when the project goes online. This would allow time that will be needed to complete construction, and finish all necessary paperwork before the facility comes online. The original permit will expire in 2051, the renewals if needed would expire in 2056 and 2061.    

Motion 7: Bruyns made the motion and Harbin seconded the motion to approve the Special Use Permit that SV SCG Corbell, LLC has applied for with the conditions stated above; and approve the modifications to the Special Use Permit recommended by the Zoning Board. All present voted yea and the Acting President declared the motion carried.

Online Payment

See under Water Report

New Business.

Zoning Board Meeting

 See under Old Business

Solar Ordinance

Tabled until November Meeting.

Lawler Sign

Lawler’s Business has asked the Village if they could put up a sign by Mr. Tuxedo off of Route 13.  The Board decided to table the request until November Meeting.

Communications Between Water Towers

 The radio telemetry between the ground storage tank and the Village water tower has been in place since 1998. The radio telemetry is now experiencing equipment failure which has led to the failure of the ground storage tank to communicate with the water tower.  Currently when the water level is low one of the water/street employees has to manuelly go out to the water tower to open the valves to fill the ground storage tank. Farrar has talked to Engineered Solutions Midwest to upgrade or replace the telemetry. The quote was $31,944.60. Farrar is waiting on additional quotes.

 Larry Parks-Grand Estates

See under PSC Reports

Miscellaneous

  1. The mayor received a letter from Greater Egypt asking for the Villages response to Pepsi Mid America request to become a part of the Enterprise Zone. The Board was not in favor of Pepsi Mid America becoming a part of the Enterprise Zone.
  2. The Village received a “thank-you” card for their donation to Honor wreaths

Executive Session

Motion 8: Harbin made the motion and Aue seconded the motion to go into Executive Session at 8:00 pm for personnel issues. All present voted yea and the Acting President declared the motion carried.

The Board returned to general session at 8:20 pm.

Motion 9: Harbin made the motion and Aue seconded the motion to adjourn the September 10, 2024 Board Meeting at 8:255 pm. All present voted yea and the Acting President declared the motion carried.

 

                                                                                 Respectfully Submitted                                

                                                                                 Jacquelyn Chapman, Village Clerk

                                                                               

 

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