Minutes
Board Meeting
Tuesday September 12, 2023
Mike Harbin Yea Sam Jones Yea
Julie Aue Yea John Oetjen Yea
Martin Bruyns Jr. Yea Jim Rains Nay
Brad Olson Yea Jaci Chapman Yea
Ron Mitchell Yea Tena Steinacher Yea
A quorum was present:
Minutes:
Minutes from the August 8 regular Board Meeting and the August 22 continued Board Meeting were presented. There were no corrections.
Motion 1: Aue made the motion and Harbin seconded the motion to approve both the August 8, 2023 regular Village Board Meeting Minutes; and the August 22 continued Board Meeting as presented. All present voted yea and the President declared the motion carried.
Treasurer’s Report:
Village Financial Report was given to all Board Members.
Motion 2: Jones made the motion and Harbin seconded the motion to bring down $30,000 from the Illinois Fund to the Village General Fund. All present voted yea and the President declared the motion carried
Bills:
September 2023 bills were presented. There were several corrections to the September Bills. There is a bill in the General Fund from IDOT regarding the improvements on Grand Ave. IDOT says the Village owes them the final payment on Grand Ave of $28,569.12. Potts said that before the Village pays the bill to IDOT he will review our contract to make sure the bill from IDOT is correct.
The bill from PSC for resident inspection of the sanitary sewer should be $3,044.00 instead of $30,440.00.
Motion 3: Jones made the motion and Aue seconded the motion to pay the September 2023 bills as corrected. All present voted yea and the President declared the motion carried.
Visitor Participation
No Visitor Participation
PSC Engineering (Rodney Potts Reporting)
Sanitary Sewer Update
The sanitary sewer replacement project was divided into three phases. Skuta Construction has completed phase one of the project. which replaced the main sewer line from Guido lift station west to Wildwood. Phase two of the project would go from the Barnett manhole southwest toward Main Street. However, Farrar told the Board that the Water Department is having issues with the pump that handles sewer from Lakeshore to Main Street. This issue may preempt Phase two. The Board asked Potts to smoke test the sewer line from Lakeshore to Main. After the Board gets the results of the smoke test, they will determine what sewer line they will replace.
Sewer Plant Update
Potts told the Board that Carterville should have the Sewer Plant agreement ready for the Village to review after the 19th of September. PSC is still working on the Sewer Plant plans that will be submitted to EPA for formal approval.
Landing Drive
Holcomb provided the Board with a written report on the boring that they did on Landing Drive. The report indicated that there are several areas on the road which does not have a sufficient base to support the road. The Board decided that they will help AGAPE maintain Landing Drive. Potts will ask Holcomb to do boring on Donna Drive and report back to the Board.
Samuel Road
The ditching on Samuel Road will be done by the end of 2023. Benji Cain will construct ditches that will be 18” inches deep, to help with drainage along Samuel Road. Cain would like to close Samuel Road to through traffic while they are doing the ditching. No date has been determined when the ditching will start and when Samuel Road will be closed to through traffic.
The Village will install two main culverts on Samuel. Several residents that have property off Samuel will also need culverts.
Department Heads
Water Report: (Pam Borders)
- There are 833 water customers
- 618 garbage customers.
- 2 Building Permit (pole barn permit for Bogarts)
- 7 new customers
- 6 disconnects
- Room Rental 1 $45.00
Water Appeals.
No water appeals.
Street/Water-Sewer Presented a Written Report
- Fixed culvert on Sherry Lane.
- The Basketball goal and the fence on the south side of the court have been installed at the park.
- Spraying for mosquitos every 2-3 weeks.
- Fixed one water leak
- Have a bid to install stop lines at the Wolf Creek/Municipal intersection.
- Worked on the ditch at Siemer’s residence
- Trimmed trees that were causing issues on Janet Lane
Police Report (Chief Lindley)
Chief Lindley presented his written report.
Old Business
No Old Business
New Business
Stop Lines @ Wolf Creek
Asphalt Maintenance gave the Village a bid of $525.00 to put in stop lines at Wolf Creek. The Board asked Farrar to put a list together of roads that need striping and see if the Village will get a better bid.
Bruce’s Truck
The Village truck that Bruce drives has approximately 350,000 miles and is having multiple problems. To fix the issues with the truck will cost the Village more than what the truck is worth. The Board asked Farrar to start looking for a used truck.
Chapter 6 Public Welfare
The Public Welfare Ordinances was tabled.
Executive Session
Motion 4: Harbin made the motion and Aue seconded the motion to go into Executive Session to discuss personnel issues at 8:00 p.m. All present voted yea and the President declared the motion carried.
The Board came out of Executive Session at 8:15 p.m.
Motion 5: Oetjen made the motion and Harbin seconded the motion to pay the AFLAC bill by its due date. All present voted yea and the President declared the motion carried.
Adjournment
Motion 6: Jones made the motion and Aue seconded the motion to adjourn the September 12 Board Meeting at 8:20 pm. All present voted yea and the President declared the motion carried.
Respectfully Submitted
Jacquelyn Chapman, Village Clerk