Minutes

 

 CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday May 8, 2018

 

Crainville Village Board met in a regular session on Tuesday May 8, 2018 at 6:30 p.m.   Roll call as follows:

 

         Mike Harbin                   Yea                           Sam Jones                      Yea

         Julie Aue                        Yea                           John Oetjen                    Yea

         Mark Dollins                  Nay                          Jim Rains                        Yea

         Ron Mitchell                  Yea                           Tena Steinacher              Yea

         Brad Olson                     Nay (7:35)               Jaci Chapman                 Yea

 

A quorum was present:

 

Minutes:

 

Minutes from the April 10, 2018 regular Board Meeting were presented.  There were no corrections.

 

Motion 1: Harbin made the motion and Rains seconded the motion to approve the April 10, 2018 Village Board Meeting Minutes as presented.  All present voted yea and the President declared the motion carried.

 

Treasurer’s Report:

 

The Treasurer’s Report was presented by Tena Steinacher.

 

Motion 2: Aue made the motion and Jones seconded the motion to bring down $25,000 from the Illinois Fund into the Village’s General Fund. All present voted yea and the President declared the motion carried.

 

Bills:

May bills were presented.  

 

Motion 3:  Jones made the motion and Harbin seconded the motion to pay the May bills. All present voted yea and the President declared the motion carried.

 

Visitor Participation  

 

Duane Maaks who lives at 1502 Hawkeye has a drainage ditch in the back of his house that is not handling the water after a rain which causes the water to pool in his yard. Mitchell asked Ryan Farrar to look at the drainage ditch to see what the Village could do to keep the water from pooling in the yard.

 

Arron Costantino owns the house on 1402 Marilyn. Mr. Costantino told the Board that after a rain the house on 1402 Marilyn is surrounded by water. Several months ago Crawford looked at the property and assessed the flooding issue, and sent Mr. Costantino a letter explaining what he as the property owner could do to help alleviate the flooding that occurs on the property. Mitchell asked Crawford to look again at this property and make recommendations to both the Village and Mr. Costantino.

 

John Crawford Report: 

 

East Grand Improvements

 

No new developments with the East Grand Project with SIMPO.

 

John and Becky Clark

 

John and Becky Clark want to change their water line that dead ends at their house on Wildwood. They would like the Village to loop their water line into the main water line on Jennie Lane. Crawford has sent the paperwork work to Illinois EPA and is waiting for approval before he can put the project up for bid.

 

Mike Tompkins who lives on Wildwood asked the Board at the April Meeting if he could hook into the sewer line that runs along Wildwood and close to the front of his house. In order for Mr. Tompkins to hook into the sewer line on Wildwood the Village would have to extend the sewer line that runs close to the front of his house. Crawford looked into extending the sewer line on Wildwood for the Village. Crawford told the Board that the sewer line would have to be extended 350 feet and would cost the Village between $25,000 and $30,000. Crawford recommended that the Village not extend the sewer line on Wildwood.

 

Department Heads

   

Water Report: (Pam Borders)

 

  1. There are 742 water customers
  2. 558 garbage customers.
  3. 2 Building Permits
  4. 4 new customers
  5. 4 disconnects
  6. Room Rental 8 days for a total of $440.00

Borders reported that the computer that is in the Water Office needs to be replaced. The computer is approximately 10 years old and does not always boot up, and at times cannot be shut down.

 

Street/Water-Sewer Report (Ryan Farrar)

 

Ryan Farrar reported

  1. Five new water services were installed.
  2. The Street/Road Department are mowing.
  3. The lagoon aerators have needed repair work.

 

The Water/Street Department is in need of a new dump truck, and a mower that will be able to safely mow the steep inclines along the Route 13 corridor. The Village could purchase a dump truck from the Ford dealership in Marion. To help the Village pay for the dump truck the Ford dealership in Marion offers municipalities a yearly payment plan. The Street and Water Department would like to purchase a Ventrac mower that will be able to safely mow the steep inclines along the Route 13 corridor that the Village is now responsible for mowing. The Ventrac mower could also be paid in yearly payments.

 

Police Report (Chief Rogers)

 

Shane Phillips brought his dog Layla in for the Board to meet. Layla has been trained as both a drug sniffing and tracking dog. Chief Rogers told the Board that Sean Dobbins is working for the Village as a part-time officer. The Ford Taurus police car is out of service and waiting for a part to come in.  

 

Motion 4:  Harbin made the motion and Jones seconded the motion to approve renewing the Police contract with S.I.E.G. for $1,878.00. All present voted yea and the President declared the motion carried.

 

Old Business

 

Scholarship Committee

 

The Board reviewed the James B. Childress Scholarship Application that was prepared by Trustee Harbin. Harbin will make the revisions that the Board requested, and will present the revised James B. Childress Scholarship Application at the June Meeting.

 

Budget

 

Mitchell handed out the 2018/2019 budget that was prepared by the Village's Financial Advisor Robert Jileck CPA.  Mitchell told the Board that the employee health insurance went up 2.89% and is reflected in the budget. After reviewing the budget the Board decided to give Mitchell permission to initiate the purchase of a dump truck from Marion Ford. The cost of the dump truck and equipment is $68,098 and will be paid in 3 yearly payments of approximately $22,699. The Board also gave Mitchell permission to initiate the purchase of a Ventrac mower. The cost of the mower is approximately $33,000 and will be paid in 2 yearly payments of approximately $16,125. The Board would like to put $200,000 in the budget for SIMPO project on East Grand. The suggestion was also made to add an equipment line item under the Water Department.

 

Motion 5: Harbin made the motion and Rains seconded the motion to approve the Village of Crainville budget for the 2018/2019 fiscal year. The Budget will include the first payment for the Street and Water Department dump truck and the Ventrac mower. All present voted yea and the President declared the motion carried.

 

New Business

 

Ed Russell

 

Mayor Mitchell has been contacted by Ed Russell who owns 5 acres across from the Veterans Memorial Overpass. Mr. Russell would like to annex the 5 acres into the Village of Crainville and have the 5 acres become a part of the Village of Crainville’s T.I.F. District. The Village T.I.F. consultants told Mayor Mitchell that it will cost the Village approximately $25,000-$30,000 to add this area into the T.I.F District. Mr. Russell told Mayor Mitchell that if the Village does not make these 5 acres a part of the Village of Crainville’s T.I.F. District that he will contact Marion and annex the 5 acres into Marion and into their T.I.F. District. The Board after consulting with Village Attorney Brad Olson will add language into the contract with Mr. Russell that would allow the Village to recoup the cost of adding these 5 acres into the Village’s T.I.F. District by requiring any developer of these 5 acres to pay the Village of Crainville’s cost of putting the area into a T.I.F. District before the developer can benefit from T.I.F. funds.

   

Water Penalty Appeals

 

No Water Penalty Appeals

 

Executive Session

 

Motion 6: Aue made the motion and Rains seconded the motion to go into Executive Session at 8:12 pm for the purpose of discussing personnel matters. All present voted yea and the President declared the motion carried.

 

The Board resumed the regular Board Meeting at 8:30 pm.

 

Adjournment

 

Motion7:  Jones made the motion and Aue seconded the motion to adjourn the meeting at 8:35 pm. All present voted yea and the President declared the motion carried.

 

 

                                                                                 Respectfully Submitted                                

                                                                                 Jacquelyn Chapman, Village Clerk