Minutes

 CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday July 10, 2018

 

Crainville Village Board met in a regular session on Tuesday July 10, 2018 at 6:30 p.m.   Roll call as follows:

 

         Mike Harbin                   Yea                           Sam Jones                      Yea

         Julie Aue                        Nay                          John Oetjen                    Yea

         Mark Dollins                  Yea                           Jim Rains                       Yea

         Ron Mitchell                  Yea                           Tena Steinacher             Yea

         Brad Olson                     Yea                          Jaci Chapman                 Yea

 

A quorum was present:

 

Minutes:

 

Minutes from the June 12, 2018 regular Board Meeting were presented.  There was one correction: on page 2 Ron Modglin’s name was misspelled.

 

Motion 1: Harbin made the motion and Rains seconded the motion to approve the June 12, 2018 Village Board Meeting Minutes as corrected.  All present voted yea and the President declared the motion carried.

 

Treasurer’s Report:

 

The Treasurer’s Report was presented by Tena Steinacher.

 

Motion 2: Jones made the motion and Harbin seconded the motion to bring down $30,000 from the Illinois Fund into the Village’s General Fund. All present voted yea and the President declared the motion carried.

 

Bills:

July bills were presented.  There was one correction on the July Bills; the bills for Rend Lake and Republic Trash are incorrect. The Village has not received these two bills as of July 10; the amount listed on the bills is the amount that was billed in June. A bill for the annual dues to Illinois Environmental Protection Agency for $2,500 was added, money to come out of the Water Account.

 

Motion 3:  Rains made the motion and Jones seconded the motion to pay the amended July bills. All present voted yea and the President declared the motion carried.

 

Visitor Participation  

 

No Visitor Participation.

 

John Crawford Report:  Ron Modglin Reporting

 

East Grand Improvements

 

Modglin told the Board that the preliminary plans for the East Grand improvements have been sent to IDOT for review.

 

Wildwood Drive Water Extension

 

Several months ago the Board approved looping the water line on Wildwood Drive into the water main on Jennie Lane. Crawford has received the permit from IEPA, for this water extension. There are two landowners that have property that the Village will have to cross in order to connect the water line into the main water line on Jennie Lane. These two property owners have given the Village permission for the water line to go across their property.

 

Modglin presented an engineering bill for $500.00 to the Village for the engineering work on the Wildwood Drive Water Extension.

 

Motion 4: Dollins made the motion and Harbin seconded the motion to approve the engineering fees for the work on the Wildwood Drive Water Extension for $500.00. All present voted yea and the President declared the motion carried.

 

Marilyn Drive Water Issues

 

Several residents on the cul-de-sac on Marilyn Drive have been complaining about the flooding that occurs around their homes after a rain. Crawford has presented these residents with a plan for them to dig a swale around the homes that will help divert the water. The residents have asked the Village to repair the cul-de-sac, but the reality is if the Village repairs the cul-de-sac Crawford feels that this would exacerbate the water problem for these residents. Crawford and Associates have sent each homeowner a letter recommending that homeowners dig a swale around the homes and this should help divert the water away from their houses. As far as the Village can ascertain, none of the residents have implemented Crawford and Associates recommendations.

 

IDOT Utility Relocation

The mayor signed an agreement with IDOT to the effect that any future utility relocation in regard to the Illinois Route 13 expansion would be at IDOT’s expense.

 

Department Heads

   

Water Report: (Pam Borders)

 

  1. There are 748 water customers
  2. 564 garbage customers.
  3. 2 Building Permits
  4. 10 new customers
  5. 9 disconnects
  6. Room Rental 7 days for a total of $427.50

 

Borders reported that the Water Office is still looking at computers to replace the old computer in the Water Office that Jennifer Bingamon is using. Borders also told the Board that lightning struck the printer that prints the water bills. The printer is still functioning; however, this brought up the issue that the Village needs to have all electronics on surge protectors and all computers need to have battery back-up. Borders will be looking into getting surge protectors and the battery back-ups for the computers.

When the power went off during the June storm the Village Generator operated for a short time then stopped working. Lloyd Electric was supposed to call Farrar to schedule a time to service the Generac Generator, however, as of the Board Meeting Farrar has not heard from Lloyd Electric. Mitchell will call them.

 

Street/Water-Sewer Report (Ryan Farrar)

 

Ryan Farrar reported

  1. Three new water services have been installed.
  2. The Street/Road Department continues to mow.
  3. The new water line in the McGee Subdivision that was above ground has now been lowered.
  4. Due to the storm in June several power poles and lines around the Village were down and blocked several of the roads. The Village has been working with Ameren to clear the streets. Village Workers have been picking up resident’s tree limbs and other debris that have been down due to the storm. The Village asked that residents that want the Village to pick up debris have the debris by the road in manageable pieces. The Board  thanked Poncho Stennett who has helped with the Village clean-up efforts.

 

 

Motion 5: Oetjen made the motion and Jones seconded the motion to purchase a brush cutter for approximately $4,200.00. All present voted yea and the President declared the motion carried.

 

 

Police Report (Chief Rogers)

 

Chief Rogers was absent and sent a written report.

 

Old Business

 

Scholarship Committee

 

Harbin presented the revised James B. Childress Scholarship Application. The Board would like to remove the sentence under Award “The award recipient will be chosen by May 1 of each calendar year.”

 

Motion 6: Rains made the motion and Harbin seconded the motion to approve the James B. Childress Scholarship Application as amended. All present voted yea and the President declared the motion carried.

 

New Business

 

Water Penalty Appeals

 

No Water Penalty Appeals

 

Seth Knox Agape

 

Seth Knox was present and is representing the Agape Christian High School that will be built across Route 13 in the Pete Homyoa T.I.F. District. Mr. Knox told the Board that for the last 2 years Agape has been paying property tax on the vacant property where the school will be built. Mr. Knox feels that since this is a Christian School and that Agape has been paying the property taxes on this property that the Village should waive the fees for the building permit for the school. The fees for the building permit would be approximately $2,000. Mitchell will look to see if this property is included in the Enterprise Zone. If the property is in the Enterprise Zone Agape would not have to pay for a building permit.

 

Canine Hygiene-Park

 

Several people have been using the Village Park to walk their dogs. Some of these dog owners have not been picking up after their dogs. A resident asked if the Village would put up a trash can with bags for the dog walkers to pick up after their dogs. The cost to the Village to install these trash cans with bags would be approximately $400-$500 per can, plus the Village would be responsible for making sure to refill the bags in each can. The Board decided that no Pets will be allowed in the Village Park.

 

Motion 7: Harbin made the motion and Rains seconded the motion to post signs saying No Pets Allowed in the Village Park. All present voted yea and the President declared the motion carried.

 

S.I.M.P.O. Dues

 

Motion 8:  Dollins made the motion and Jones seconded the motion to approve the annual dues of $125.00 to S.I.M.P.O. All present voted yea and the President declared the motion carried.

 

Summer Hires

 

Several Board Members have commented on the weeds that are growing in the landscape in front of the Village Hall. Mitchell told the Board that the Village Workers are having a hard time keeping up with all the work that needs to be done in the Village during the summer. Dollins asked if the Board would consider hiring high school seniors or college students as summer help. Mitchell asked Dollins to investigate how Carterville conducts their summer student employment program and report back to the Board.

 

Resolutions/Ordinances

 

Mitchell told the Board that in the Resolution 2018-06-01 Amanda Barnes wants the money allocated to Roads and Bridges to be moved to Corporate. The Clerk will fix the Resolution and Ordinance that this request impacts.

 

Miscellaneous

 

Dan Finke Fence

 

During the June storm part of the fence that is between Dan Finke’s house and the Village was blown down. Mr. Finke would like the Village to fix the fence. Mitchell explained to the Board that the fence was not installed at the Village’s purview.  The Board asked Mitchell to get estimates on what it will cost to fix the fence, and maybe the Village could split the cost with Mr. Finke.

 

Lion’s Club Free Fair

 

Motion 9:  Jones made the motion and Dollins seconded the motion to donate $100.00 to the Lions Club Free Fair. All present voted yea and the President declared the motion carried.

 

Equipment

 

The Board asked Mitchell if he will remind employees to put away the Village Equipment, and not leave equipment out where it could be stolen. Mitchell will talk to all employees about not leaving equipment and other items out where someone could steal it.

 

Executive Session

 

Motion 9: Harbin made the motion and Rains seconded the motion to go into Executive Session at 7:30 pm for the purpose of discussing releasing Executive Session Minuets. All present voted yea and the President declared the motion carried.

 

The Board resumed the regular Board Meeting at 7:35 pm.

 

The Board decided to release all Executive Minutes from January 2018 –June 2018.

 

Adjournment

 

Motion 10:  Jones made the motion and Harbin seconded the motion to adjourn the meeting at 7:40 pm. All present voted yea and the President declared the motion carried.

 

 

                                                                                 Respectfully Submitted                                

                                                                                 Jacquelyn Chapman, Village Clerk