Minutes

CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday November 15, 2022

 

 

         Mike Harbin                   Nay                          Sam Jones                      Yea

         Julie Aue                        Yea                           John Oetjen                    Yea

         Martin Bruyns Jr.           Yea                           Jim Rains                       Yea

         Brad Olson                     Yea                          Jaci Chapman                 Yea

         Ron Mitchell                  Yea                          Tena Steinacher              Nay

 

A quorum was present:

 

Minutes:

 

Minutes from the October 11, 2022 regular Board Meeting were presented.  There were no corrections.

 

Motion 1: Rains made the motion and Jones seconded the motion to approve the October 11, 2022 minutes as presented. All present voted yea and the President declared the motion carried.

 

Treasurer’s Report:

 

The Treasurer’s Report was presented.

 

Motion 2: Jones made the motion and Rains seconded the motion to bring down $70,000 from the Illinois Funds into the General Fund. All present voted yea and the President declared the motion carried.

 

Bills:

 

November bills were presented.

 

Motion 3:  Jones made the motion and Aue seconded the motion to pay the November bills.  All present voted yea and the President declared the motion carried.

 

Visitor Participation  

 

There were several residents from Grand Estates present. They told the Board that they would like to have street lighting installed in their subdivision. The Board will get estimates from Ameren for installing street lights in this subdivision.

 

Crawford and Associates Rodney Potts Reporting

 

Sewer Update

 

The contractor will start working on Phase one of the sanitary sewer replacement project in approximately 3 to 4 weeks.

 

Sewer Plant

 

No new updates on the sewer plant.

 

Municipal Dr. Water Update

 

Wiggs Exc. Told Potts that they are waiting on pipe to be delivered in order to start the water line extension.

 

Samuel Road

 

Rodney Potts told the Board that work has started on Samuel Road. However, there were two spots on the south end of Samuel that after the initial road preparation, water was coming up through the rock. Potts said that in order to get a solid base in which to work on the road they need to remove the initial work and dig deeper to get a solid bottom. Once the solid bottom is located the road preparation will be put back down. The cost to fix these two spots on Samuel will be approximately $13,836.70.

 

Motion 4: Aue made the motion and Oetjen seconded the motion to have E.T. Simonds repair two patches on Samuel Road for $13,836.70.  All present voted yea and the President declared the motion carried.

 

 

Department Heads

   

Water Report: (Pam Borders)

 

  1. There are 814 water customers
  2. 617 garbage customers.
  3. 2 Building Permits
  4. 6 new customers
  5. 7 disconnects
  6. 0 Room Rental

 

Water Appeals

 

No water appeals.

 

Street/Water-Sewer Presented a Written Report

 

  1. Installed 3 new water services.
  2. Replaces old culvert on Marion Street.
  3. Road patching on Crain St. and Oregon St.
  4. Cleaned out a ditch along Norton St.
  5. T. Simonds has started on road work on Samuel.
  6. First load of salt has arrived
  7. New truck will be picked up this week

 

 

Police Report (Chief Lindley)

 

Chief Lindley presented his written report.  

 

 

Old Business

 

Audit.

 

Mitchell told the Board that the Village Audit has been completed and submitted to the state. The cost of the audit is $9,800.00.

 

Motion 5: Rains made the motion and Aue seconded the motion to pay Beussink, Hey, Roe & Stroder, LLC $9,800 for doing the Village 2020/2021 audit $4,900 out of General Fund and $4,900 to come out of the Water Fund. All present voted yea and the President declared the motion carried.

 

New Business

 

Customer Appreciation - $300.00

 

Motion 6: Aue made the motion and Jones seconded the motion to hold the annual Customer Appreciation Day on December 7 and allow up to $300.00 for supplies. All present voted yea and the President declared the motion carried.

 

Raymond James

 

Mitchell told the Board that the money that the Village has in Illinois Funds is not drawing much interest. Mitchell can get a 1-year CD for 4.7% at Raymond James. Mitchell would like to take $400,00 from the Illinois Fund and put the money into two CDs each for 4.7% interest. He would also like to take $400,00 from the Water Fund at the Bank of Herrin and put this money into two 1-year $200,00 CDs at Raymond James.

 

Motion 7: Oetjen made the motion and Rains seconded the motion to put $400,000 from the Illinois Fund into two 1-year CDs at $200,000 each and also take $400,000 from the Water Fund at Bank of Herrin and put this money into two 1-year CD’s ($200,000 each) for interest rate of 4.7%. All present voted yea and the President declared the motion carried.

 

 

 

Saylor Contract

 

 Board members were given a proposed contract between Arnie Saylor and the Village for the purchase of Saylor’s property on the North side of the Village Hall. Before approving the contract, Board members would like the contract to state that it is Saylor’s responsibility to remove everything from the lot before full payment is given to Saylor for the property. The Board decided to have Palmer and Murray start a title search on the Saylor property.

 

Motion 8: Rains made the motion and Aue seconded the motion to have Palmer and Murray start the title search on Arnie Saylor’s property. All present voted yea and the President declared the motion carried.

 

Ordinances

 

Public Welfare Ordinance

 

Bruyns and Jones are still working on the Public Welfare Ordinance. The committee presented the Board with an initial report on their progress.

 

Annual Appropriation Ordinance for 2023/2024

 

Motion 9: Jones made the motion and Oetjen seconded the motion to approve Ordinance Number 2022-11-01 Annual Appropriation Ordinance for the Fiscal Year 2023-2024. All present voted yea and the President declared the motion carried.

 

Miscellaneous:

 

Executive Session

 

Motion 10: Aue made the motion and Rains seconded the motion to go into Executive Session at 7:50 p.m. for personnel reasons. All present voted yea and the President declared the motion carried.

 

The Board came out of Executive Session at 8:15 p.m.

 

Motion 11: Rains made the motion and Oetjen seconded the motion to hire Taylor Wicks as a part-time police officer for $17.00 an hour. All present voted yea and the President declared the motion carried.

 

Motion 12: Jones made the motion and Aue seconded the motion to accept the new revised edition of the Village of Crainville Employee Manual.  All present voted yea and the President declared the motion carried.

 

 

 

 

Adjournment

 

Motion 13:  Jones made the motion and Rains seconded the motion to adjourn the Board Meeting at 8:30 p.m. All present voted yea and the President declared the motion carried.

 

 

 

                                                                                 Respectfully Submitted                                

                                                                                 Jacquelyn Chapman, Village Clerk