Minutes

 

Board Meeting

Tuesday February 8, 2022

 

 

         Mike Harbin                   Yea                           Sam Jones                      Yea

         Julie Aue                        Yea                           John Oetjen                    Yea

         Martin Bruyns Jr.           Yea                           Jim Rains                       Yea

         Brad Olson                     Yea                          Jaci Chapman                 Nay

         Ron Mitchell                  Yea                          Tena Steinacher              Yea

 

A quorum was present:

 

Crainville Village Board is continuing to follow IML COVID19 guidelines. The Board Meetings are now open to the public. However, those people that want to attend a Board Meeting will have to follow social distancing guidelines, and they must wear a mask.

 

Minutes:

 

Minutes from the January 11,2022 regular Board Meeting were presented.  There were two corrections. On page two Stennett should be referred initially as Poncho Stennett, and on page two it should be Rodney Potts instead of Rodney Watson.

 

Motion 1: Jones made the motion and Harbin seconded the motion to approve the January 11, 2022 minutes as corrected. All present voted yea and the President declared the motion carried.

 

Treasurer’s Report:

 

The Treasurer’s Report was presented.

 

There was a question regarding the Raymond James account, and Steinacher will contact Robert Jilek and report back in March.

 

Mitchell asked that the Board to vote on the proposed amended budget that he presented at the January Board Meeting. He reminded the Board that the Village Auditors have strongly recommended that the Board do an amended budget when line-item expenditures are greater than what was in the original 2021/2022 budget. Mitchell is asking that the following line-items be increased in an amended budget: $50,000 in General Fund 6130, $10,000 in Water Fund 6050, $30,000 in line item 6060, $20,000 in line item 6065, $30,000 in line item 6075, and $100,000 in line item 6080. One hundred and ninety thousand dollars of the new line-item requests will go into the Water Fund from the Illinois Fund.

 

Motion 2: Jones made the motion and Bruyns seconded the motion to bring down $220,000 from the Illinois Funds; $190,000 will go into the Water Fund and $50,000 will be in the General Fund, these funds will cover the proposed 2021/2022 amended Village Budget. All present voted yea and the President declared the motion carried.

 

Bills:

 

February 2022 bills were presented.

 

Motion 3:  Oetjen made the motion and Rains seconded the motion to pay the February 2022 bills as presented. All present voted yea and the President declared the motion carried.

 

Visitor Participation  

 

No Vistor Participation at February Village Board Meeting.

 

Rodney Potts Report

 

Sewer Update

 

The sewer line replacement project has been approved by the IEPA. Crawford and Associates are going to start working on getting the easements from residents that have property where the new sewer line will be placed.

 

Rodney Potts has been working on a proposal between Carterville and Crainville for Crainville to use the new sewer plant that Carterville is building. He has given the Village Attorney an initial proposal and Olson is in the process of reviewing the proposal. Another meeting between the two communities will be set up shortly. Aue asked Potts when the community should be informed about the sewer plant project. Potts said that the plant is 3 years from construction. The Board requested that an article be in the next Village newsletter that will explain to residents the issue the Village is facing with the lagoon and the sewer plant.

 

Potts also told the Board that he is investigating different avenues that the Village could use for funding the headworks that need to be built in order for the Village to hook into the sewer plant.

 

Potts presented Crawford and Associates bill for the design engineering fees associated with the sewer line replacement of $54,121.88. This is 75% of the engineering costs.

 

Motion 4: Jones made the motion and Bruyns seconded the motion to pay Crawford and Associates $54,121.88 for design engineering fees incurred with sewer line replacement project. All present voted yea and the President declared the motion carried.

 

Department Heads

   

Water Report: (Pam Borders)

 

  1. There are 804 water customers
  2. 603 garbage customers.
  3. 3 Building Permits
  4. 2 new customers
  5. 2 disconnects
  6. Room Rental 1 $45.00

 

 

 

Water Appeals

 

No Water Appeals

 

Street/Water-Sewer Presented a Written Report

 

  1. OSHA did an inspection at the Village, and found several violations. Village corrected these violations and OSHA came back and signed off on the inspection.
  2. Maintenance on the mowers has been completed.
  3. Maintenance in the booster pump station was completed.
  4. They have started burning off brush/limbs that has built up at the lagoon from various jobs over the last couple of years.
  5. Concrete work on Jennie Lane has been completed, and the ditch reworked.
  6. The department has been busy clearing roads and walkways after the snow and ice.

 

 

Police Report (Chief Lindley)

 

Chief Lindley presented his written report. He also recommended that the Village renew their membership in the Carterville Gun Club.

 

Motion 5: Aue made the motion and Harbin seconded the motion to renew the Village membership in the Carterville Gun Club for $350.00. All present voted yea and the President declared the motion carried.

 

Old Business

 

D-Steck

 

In December John Stoecklin from D-Steck Holdings approached Mayor Mitchell regarding the payment D-Steck (Deloufleur Décor and Design) is receiving from the Village T.I.F. Fund for property tax. After all the Deloufleur financial records were received Mitchell and Mr. Stoecklin agreed that the Village of Crainville’s T.I.F. Fund owes D-Steck $4,236.95 for back taxes. Mitchell will in the future make sure that all documentation, that was agreed on in the T.I.F. Contract, with the Village is received along with D-Steck taxes before D-Steck receives tax reimbursement.

 

Motion 6: Harbin made the motion and Aue seconded the motion to approve paying D-Steck Holding $4,236.95 out of the Village of Crainville’s T.I.F Fund for back property taxes. All present voted yea and the President declared the motion carried.

 

Flags over the Overpass

 

At the December Board Meeting Harbin asked if the Village could put up some American Flags on the overpass. Aue told the Board that there are many stipulations regarding any type of flag on state overpasses. Aue reported that after she looked into this issue, she found that there are many stipulations regarding placing anything on overpasses and she recommended that the Village not pursue putting any type of flag on Veterans Memorial Overpass. The Board agreed to

Not pursue the matter any further.

 

Crawford and Associates Bill

 

See under Crawford Reports.

 

Budget

 

See under Treasurers Report.

 

New Business

 

Boy Scouts

 

Motion 7: Harbin made the motion and Rains seconded the motion to renew the Village’s yearly flag contract with the Carterville Boy Scouts for $400.00. All present voted yea and the President declared the motion carried.

 

Miscellaneous

 

Executive Session

 

Motion 8: Aue made the motion and Harbin seconded the motion to go into Executive Session at 7:35 p.m. for personnel reasons. All present voted yea and the President declared the motion carried.

 

The Board came out of Executive Session at 7:55 p.m.

 

 Motion 9: Jones made the motion and Aue seconded the motion to adjourn the Board Meeting at 8:00 p.m. All present voted yea and the President declared the motion carried.

 

 

 

                                                                                 Respectfully Submitted                                

                                                                                 Jacquelyn Chapman, Village Clerk