Minutes

CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday June 11, 2019

 

Crainville Village Board met in a regular session on Tuesday June 11, 2019 at 6:30 p.m.   Roll call as follows:

 

         Mike Harbin                   Yea                           Sam Jones                      Yea

         Julie Aue                        Nay                          John Oetjen                    Yea

         Martin Bruyns Jr.           Yea                           Jim Rains                       Nay

         Ron Mitchell                  Yea                           Tena Steinacher             Yea

         Brad Olson                     Yea                          Jaci Chapman                 Yea

 

A quorum was present:

 

Minutes:

 

Minutes from the May 14 and May 21, 2019 regular and continued Board Meetings were presented.  There was one correction on both set of minutes. The Village employee’s health insurance went up 6%.

 

Motion 1: Jones made the motion and Harbin seconded the motion to approve the May 14 and May 21, 2019 Village Board Meeting Minutes as corrected.  All present voted yea and the President declared the motion carried.

 

Treasurer’s Report:

 

Tena Steinacher presented the Treasurer’s Report.  

 

Steinacher requested that the Board bring down $30,000 from the Illinois Fund.

  

Motion 2:  Harbin made the motion and Jones seconded the motion to approve bringing $30,000 from the Illinois Funds to the Village of Crainville’s General Fund. All present voted yea and the President declared the motion carried.

 

Bills:

June bills were presented. There was a correction under the General Bills, Blue Tarp Financial and Northern Tools are the same company, the bills stated that they were separate companies. There should be one bill to Blue Tarp Financial for $149.99. The bill for Watermark Ford should be under the General Fund instead of Police Fund. The bill was not for a squad car, but for a truck in the Street/Water Department.

 

Motion 3:  Oetjen made the motion and Bruyns seconded the motion to pay the June bills as corrected. All present voted yea and the President declared the motion carried.

 

Visitor Participation  

 

No visitors were present to bring any other issues before the Board.

 

John Crawford Report: 

 

East Grand Improvements

 

Crawford said that work on East Grand Improvements Road Project is on schedule. In the next few weeks the contractors will be working on milling the road, ditching, and putting culverts in.

 

Crawford presented his resident engineering fees of $16,588.40 for the East Grand Project. The money for the engineering fees will come out of the Village’s Motor Fuel Tax. IDOT will reimburse the Village 80% of the resident inspection fee. Crawford and Associates will send the letter to IDOT requesting the reimbursement for the resident inspection fee.

 

Steinacher requested that the Village bring down money $17,000 from the Illinois Fund to the Motor Fuel Fund to cover the resident inspection fees.

 

Motion 4: Jones made the motion and Harbin seconded the motion to pay John Crawford and Associates $16,588.40 for resident inspection fees for work on East Grand, money to come out of the Motor Fuel Tax; with the understanding that IDOT will reimburse the Village 80% of the $16,588.40. All present voted yea and the President declared the motion carried.

 

Motion 5: Jones made the motion and Harbin seconded the motion to approve bringing $17,000 from the Illinois Fund into the Motor Fuel Fund. All present voted yea and the President declared the motion carried.

 

Larry Harp Water Extension  

 

No new information was presented to the Board regarding Larry Harp Water Extension request.

 

Marilyn Drive

 

No new information was presented to the Board regarding the road issues with Marilyn Drive.

 

Drainage Issues on Frontage Road

 

Crawford told the Board that there are several drainage issues on the Frontage Road coming in front of both the Asian Bistro and Smoot Auto Sales. Crawford would like the Village to consider repairing these areas. He will provide the Village with a road repair estimate at the July Meeting.

 

Miscellaneous 

 

Mitchell told the Board that with all the new construction that is going on in the Village the Village sewer system will eventually reach its capacity. Crawford will start to research potential funding that might be available to help expand and update the sewer system.

 

Department Heads

   

Water Report: (Pam Borders)

 

  1. There are 757 water customers
  2. 564 garbage customers.
  3. 0 Building Permits
  4. 8 new customers
  5. 7 disconnects
  6. Room Rental 5 days for a total of $250.00

 

 

Water Appeals

 

Ronnie Davis who lives at 502 East 1st Street had a water leak and he would like an adjustment to his May water bill. The Board decided to average out his water bills for last 3 months and charge him for the water that he used over his highest average bill, he will be charged the water rate that Rend Lake charges the Villages. He will not be charged for sewer for the excess water used. He will be charged a late fee; however, the fee will be calculated on the adjusted water and sewer bill.

 

Street/Water-Sewer Report (Ryan Farrar)

 

  1. Ryan Farrar reported that the Street/Water Department put in 1 new water service.
  2. Farrar told the Board that his Department has been doing ditch work, and mowing
  3. Futiva is putting in new lines and Street/Water Department is spending time doing the locating for these lines.
  4. The new water main on Grand has been installed.
  5. The Lagoon has turned over but there has been little to no smell.

 

Mitchell has talked to the Carterville School District regarding names of students that might be interested in doing part-time work for the Street/Water Department. Carterville High School has not gotten back to Mitchell with possible names. Farrar has a person who is interested in applying for the part-time position. Mitchell will contact the Carterville High School again to get possible names of students that might be interested in doing part-time work. The Board told Mitchell if the school district does not respond to his request for potential names of students that might be interested in part-time employment, Mitchell can go ahead and hire the person that Farrar is recommending.

 

Brandon Smith presented the bids for a new 2019 ¾ ton 4-wheel drive Dodge pick-up for the Water/Street Department. The best bid for the truck is from Auffenberg Chrysler of Herrin at a cost of $31,416.81.

 

Motion 6: Jones made the motion and Oetjen seconded the motion to purchase a 2019 ¾ ton 4-wheel drive pick-up truck from Auffenberg Chrysler of Herrin for approximately $31,416.81.  All present voted yea and the President declared the motion carried.

 

Police Report

 

Chief Rogers presented his written report.

 

Old Business

 

Budget

 

Mitchell presented the 2019/2020 Village of Crainville Budget.

 

Motion 7: Harbin made the motion and Oetjen seconded the motion to approve the Village of Crainville Budget for fiscal year 2019/2020. All present voted yea and the President declared the motion carried.

 

 

Status- Street Lights

 

Mitchell told the Board that Ameren has installed a directional street-light on Municipal and Wolf Creek Road. This light should help light up this intersection.

 

New Business

 

Curt Mayer

 

Mr. Mayer was not present.

 

Mosquito Abatement

 

In the past several years the Village has contracted with John Kelly for mosquito abatement. He charged the Village $4,500 per year with a 2-year contract. The contract included 5 mosquito treatments per year, in addition to the spray he used to treat areas in the Village with standing water. The Board questioned how thorough he was with his treatment of the Village. (did he go all over the Village or did he just cover main roads). Brandon Smith checked into how much it would be for the Village to do their own mosquito abatement. He found out that the initial cost to the Village would be approximately $12,000. This would include the equipment, employee training, and the chemical for 2 years. The Board decided to revisit this issue next year, and do no mosquito treatment for summer of 2019.

 

Trash Contract

 

The Villages 5-year contract with Republic Trash will be up in July of 2019. Mitchell put an ad in the Southern Illinoisan for bids on trash pick-up for the Village. Two bids were submitted one from Republic Trash and one from Southern Illinois Waste Containers. Representatives from both Republic Trash and Southern Illinois Waste Containers were present at the meeting.  The best bid came from Southern Illinois Waste Containers who put in their bid that they will not raise their prices during the 5-year contract.  The proposed 5-year contract from Republic included a 3% rate hike each year. The Board will save money by switching trash companies to Southern Illinois Waste Container.

 

Motion 8:  Jones made the motion and Harbin seconded the motion to sign a 5-year Village trash removal contract with Southern Illinois Waste Containers. All present voted yea and the President declared the motion carried.

 

Enterprise Zone/Ordinance

 

Road Ranger L.L.C. has applied to Greater Egypt Planning Commission for Enterprise Zone consideration to put in a travel center in Williamson County on the Southeast corner of Interstate 57 and Highway 148. 

 

Motion 9:  Harbin made the motion and Oetjen seconded the motion to pass Ordinance 2019-06-04, An Ordinance to add Territory to the Williamson County Enterprise Zone for Road Ranger L.L.C. All present voted yea and the President declared the motion carried.

 

Ordinances

 

Motion 10: Oetjen made the motion and Jones seconded the motion to pass An Ordinance Levying Taxes For the Fiscal Year 2019/2020, Ordinance # 2019-06-01. All present voted yea and the President declared the motion carried.

 

Motion 11: Harbin made the motion and Oetjen seconded the motion to pass the Annual Appropriation Ordinance, Ordinance # 2019-06-02. All present voted yea and the President declared the motion carried.

 

Motion 12: Jones made the motion and Harbin seconded the motion to pass Ordinance Abating General Obligation Bond Tax Levy for the Tax Year of 2019, Ordinance #2019-06-03. All present voted yea and the President declared the motion carried.

 


Resolutions

 

Motion 13: Harbin made the motion and Oetjen seconded the motion to pass the Budget and Revenue Resolution of the Village of Crainville for the Fiscal Year 2019-2020, Resolution # 2019-06-01. All present voted yea and the President declared the motion carried.

 

Miscellaneous

 

Mitchell told the Board that he has a request by the Ministerial Alliance to donate to their annual Thanksgiving dinner that they provide for area residents. The Board decided not to donate to the Ministerial Alliance but would encourage Village Residents to donate.

 

Mitchell had a request from the Carterville Lions Club to donate to the 2019 Free Fair. All those who donate will be honored in the Free Fair Brochures.

 

Motion 14:  Harbin made the motion and Oetjen seconded the motion to donate $100.00 to the Carterville Lions Club for the 2019 Carterville Free All present voted yea and the President declared the motion carried

 

Executive Session

 

Motion 15: Harbin made the motion and Oetjen seconded the motion to go into Executive Session at 7:50 p.m. for personnel issues. All present voted yea and the President declared the motion carried.

 

The Board came out of Executive Session at 8:00p.m.

 

Adjournment

 

Motion 16: Jones made the motion and Oetjen seconded the motion to adjourn the June 11, 2019 Board Meeting at 8:00 p.m. All present voted yea and the President declared the motion carried.

 

 

                                                                                 Respectfully Submitted                                

                                                                                 Jacquelyn Chapman, Village Clerk