Minutes

CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday April 9, 2019

 

Crainville Village Board met in a regular session on Tuesday April 9, 2019 at 6:30 p.m.   Roll call as follows:

 

         Mike Harbin                   Yea                           Sam Jones                      Yea

         Julie Aue                        Yea                           John Oetjen                    Yea

         Martin Bruyns Jr.           Yea                           Jim Rains                       Yea

         Ron Mitchell                  Yea                           Tena Steinacher             Yea

         Brad Olson                     Yea                          Jaci Chapman                 Yea

 

A quorum was present:

 

Minutes:

 

Minutes from the March 12, 2019 regular Board Meeting were presented.  On page 4 Pasoni was misspelled, and on page 6 under motion 14 should read Martin Bruyns Jr.

 

Motion 1: Aue made the motion and Harbin seconded the motion to approve the March 12, 2019 Village Board Meeting Minutes as corrected.  All present voted yea and the President declared the motion carried.

 

Treasurer’s Report:

 

Tena Steinacher presented the Treasurer’s Report.  

 

Steinacher requested that the Board bring down $25,000 from the Illinois Fund.

  

Motion 2:  Rains made the motion and Aue seconded the motion to approve bringing $25,000 from the Illinois Funds to the Village of Crainville’s General Fund. All present voted yea and the President declared the motion carried.

 

Bills:

April bills were presented.  

 

Motion 3:  Jones made the motion and Rains seconded the motion to pay the April bills. All present voted yea and the President declared the motion carried.

 

Visitor Participation  

 

No Visitor Participation.

 

John Crawford Report: 

 

East Grand Improvements

 

Crawford said that preliminary work on East Grand has started. The trees that would impede the road work on Grand have been removed. April 15 Dean Bush will start to replace the old water lines under East Grand, and do the new water connection on Victor. East Grand will need to be closed for a short time in order to replace these water lines. A message Board will be put up along Grand informing the public when road work will begin, and to expect delays or road closures. 

 

Crawford presented his final design engineering fees and his final resident engineering fees for the East Grand Project. The money for the engineering fees will come out of the Village’s Motor Fuel Tax. The design engineering fee will be $7,763.00 and the resident inspection fee will be $6,869.00. IDOT will reimburse the Village $5,495.61 which is 80% of the resident inspection fee. Crawford and Associates will send the letter to IDOT requesting the reimbursement for the resident inspection fee.

 

Steinacher requested that the Village bring down money from the Illinois Fund to the Motor Fuel Fund to cover the resident inspection fees and the design engineering fees.

 

Motion 4: Harbin made the motion and Aue seconded the motion to pay John Crawford and Associates $7,763.00 for design engineering fees for work on East Grand, money to come out of the Motor Fuel Tax.  All present voted yea and the President declared the motion carried.

 

Motion 5: Aue made the motion and Harbin seconded the motion to pay John Crawford and Associates $6,869.00 for resident inspection fees for work on East Grand, money to come out of the Motor Fuel Tax; with the understanding that IDOT will reimburse the Village 80% of the $6,869.00 ($5,495.61). All present voted yea and the President declared the motion carried.

 

Motion 6: Jones made the motion and Oetjen seconded the motion to approve bringing $15,000 from the Illinois Fund into the Motor Fuel Fund. All present voted yea and the President declared the motion carried.

 

Hidden Meadows Subdivision (John Pasoni Developer)

 

Crawford presented an Ordinance vacating lot 5 in the Ken Suchy Estates, and he also presented the plat of the proposed Hidden Meadows Subdivision. The plat did not include street lighting or asphalting the roads in the subdivision. The Village requires that all developers that are building within the Village are now responsible for street lighting and asphalting the roads within the development. The Village will maintain the roads after the developer asphalts them.  The plat that John Pasoni and John Crawford presented to the Board did not have provisions for street lighting or asphalting the roads. The Board decided to table Hidden Meadows Subdivision until street lighting and asphalting the roads are included in the plat.

 

Larry Harp Water Extension  

 

Larry Harp bought the Shear Property which is approximately 30 acres. He would like to sell some of this acreage to developers for residential homes. He does not plan on having more than   12 to 14 houses on this acreage. However, before he can sell lots he needs to know if the Village would be willing for potential homeowners to tap into the Village water line that runs from Magnolia Estates. Ideally, he would like to loop the water line from Magnolia Estates to Samuel. The cost of the project is estimated to be approximately $35,000. Harp asked the Board if he bought the materials would the Village install the water line. The Board decided that they will let Harp have access to the Village water lines, however, they are not willing to install the water lines. Installing the water lines will be up to the developer or homeowner.

 

Marilyn Drive

 

Discussion on Marilyn Drive improvements was tabled until estimates from John Crawford and Associates are complete.

 

Department Heads

   

Water Report: (Pam Borders)

 

  1. There are 755 water customers
  2. 563 garbage customers.
  3. 0 Building Permits
  4. 8 new customers
  5. 5 disconnects
  6. Room Rental 6 days for a total of $290.00

 

 

Water Penalty Appeals

 

Cathy and Robert Helleny who live at 11954 Hurricane had a water bill that was $125.00 over their usual water bill. The house has been checked and no water leaks were found. The Helleny’s are requesting an adjustment to their water bill.

 

Motion 7:  Oetjen made the motion and Rains seconded the motion to charge Cathy and Robert Helleny for the water that they used over their highest water bill, at the cost that Rend Lake charges the Village for water. All present voted yea and the President declared the motion carried

 

Charles and Linda Jackson who live at 1300 May Ave. had a water leak in February of 2019. They had a plumber come out and found the leak and fixed the problem. The Jacksons are asking for an adjustment to their water bill.

 

Motion 8: Harbin made the motion and Rains seconded the motion to take the Jackson’s average water bill for the last 3 months, and the Water Department will charge them for water usage that is over their average water bill at the Village’s water cost from Rend Lake. All present voted yea and the President declared the motion carried

Todd Frazer who lived at 1200 Travis had a sprinkler system for his lawn. He had two water meters one for the house and one for the sprinkler system. The water used in the sprinkler system did not go down the sewer, however, the Village did charge him for sewer. Mr. Frazer is asking that the Village reimburse him for the sewer charges from July 2010 to September of 2012. The cost to reimburse him for the sewer charges would be $1,299.75. The Board decided to offer Todd Frazier one-half of the sewer charges. The new owner of the house on 1200 Travis was also charged for sewer (for just a few months) and the homeowners will be reimbursed for their sewer charges on the sprinkler system. The water line for the sprinkler system has now been disabled.

 

Borders explained to the Board that United Systems has a new updated water billing system called G5. This system will save the Water Department time and provide additional information on billing. The cost of the new system will be $7,395. The Board will consider this request when preparing the 2019/2020 budget.

 

 A Street/Water-Sewer Report (Ryan Farrar)

 

  1. Ryan Farrar reported that the Street/Water Department put in 1 new water service. The department is doing maintenance.
  2. Farrar explained that the Badger meters are switching to a new meter, and that the Village’s hand held reader will not work on the new meters. Farrar said that in approximately one year the Village will have to look at purchasing a computer and antenna for the Village trucks in order for the Department to read the new meters.
  3. Farrar has asked the Board to consider purchasing a new ¾ ton 4 wheel drive pick-up truck for the Water/Street Department. The cost of the truck will be approximately $40,000. The Board will look at different types of financing that is available. This will be a budget request for the 2019/2020 budget.
  4. Farrar would like to purchase a hand held meter pump for $409.00

 

Motion 9: Rains made the motion and Bruyn seconded the motion to purchase a hand held meter pump for $409.00. All present voted yea and the President declared the motion carried

 

Police Report

 

Chief Rogers reported that the Tarsus is working. He also reported that David Lindley is now full-time, and Chief Rogers is very happy with his work performance.

 

Old Business

 

C.D. Raymond James

 

Mitchell told the Board that the $150,000 C.D. that the Village has with Raymond James has been rolled over for another year at 2.45%.

 

Status- Street Lights

 

Mitchell told the Board that as soon as Ameren receives the payment from the Village for the street lights, Ameren will put them up.

 

New Business

 

SIDA

 

The Southern Illinois Development Association told the Village that the Village can use $148,000 for bonding of projects. The SIDA would like to have the Village sign that bonding over to them for use within the communities of Southern Illinois. The Board asked Mitchell to check with the Municipal League about this proposal.

 

Senior Trip

 

Motion 10: Jones made the motion and Aue seconded the motion to give the 2019 senior class at Carterville High School $100.00 for the senior class trip. All present voted yea and the President declared the motion carried

 

Budget

 

Mitchell told the Board that Jilek will add 3% to all budget items, however, Mitchell presented several budget items that he felt would need more than a 3% budget increase. The Board reviewed these line items and agreed with Mitchell.

 

Executive Session

 

Motion 11: Aue made the motion and Jones seconded the motion to go into Executive Session to discuss personnel issues at 8:30 pm. All present voted yea and the President declared the motion carried.

 

The Board came out of Executive Session at 8:40 pm.

 

Vietnam Wall

 

Aue told the Board that the Vietnam Wall will be coming to the Marion V.A. She does not know any further information at this time.

 

Crime Watch

 

Aue told the Board that she put in the Village Newsletter that anyone interested in starting a crime watch program in Crainville to contact her. Aue is planning on having a meeting for those residents that express interest in the Crime watch program.

 

Summer Help

 

Mitchell will contact Carterville regarding their summer help program and will report to the Board at the May Meeting.

 

Adjournment

 

Motion 12: Jones made the motion and Rains seconded the motion to adjourn the meeting at

8:50 pm. All present voted yea and the President declared the motion carried. 

 

 

                                                                                 Respectfully Submitted                                

                                                                                 Jacquelyn Chapman, Village Clerk