Minutes

 

 CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday October 9, 2018

 

Crainville Village Board met in a regular session on Tuesday October 9, 2018 at 6:30 p.m.   Roll call as follows:

 

         Mike Harbin                   Yea                           Sam Jones                      Yea

         Julie Aue                        Yea                           John Oetjen                    Yea

         Mark Dollins                  Yea                           Jim Rains                       Nay

         Ron Mitchell                  Yea                           Tena Steinacher             Yea

         Brad Olson                     Yea                          Jaci Chapman                 Yea

 

A quorum was present:

 

Minutes:

 

Minutes from the September 11, 2018 regular Board Meeting were presented.  There were no corrections.

 

Motion 1: Jones made the motion and Harbin seconded the motion to approve the September 11, 2018 Village Board Meeting Minutes as presented.  All present voted yea and the President declared the motion carried.

 

Treasurer’s Report:

 

The Treasurer’s Report was presented by Tena Steinacher.

 

Motion 2: Harbin made the motion and Aue seconded the motion to bring down $30,000 from the Illinois Fund into the Village’s General Fund. All present voted yea and the President declared the motion carried.

 

Bills:

October bills were presented.  The following bills were added: Water Mark Ford (General Fund) $166.53, IDS General Fund $80.00, Rend Lake Water $5,905.14 replaces the amount on the list of bills (Water Fund), Republic $12,934.60 trash pick-up for September and October (Water Fund), and Staples for $157.56 replaces the amount on the list of bills (out of the General Fund).

 

Motion 3:  Aue made the motion and Oetjen seconded the motion to pay the amended October bills. All present voted yea and the President declared the motion carried.

 

Visitor Participation  

 

No Visitor Participation.

 

John Crawford Report: 

 

East Grand Improvements

 

No new developments on the East Grand Improvement Project.

 

Department Heads

   

Water Report: (Pam Borders)

 

  1. There are 763 water customers
  2. 568 garbage customers.
  3. 2 Building Permits
  4. 5 new customers
  5. 5 disconnects
  6. Room Rental 6 days for a total of $290

 

Flu shots will be given at the Village Hall on October 15 from 8:30 am to 10:30 am.

 

Staff in the Water Office would like to go to a United System’s conference in Paducah Kentucky November 13 and 14 2018. United Systems is the computer program that the Village uses to generate the water bills. Cost for both staff members to go to this conference will be approximately $800.00.

 

Motion 4: Aue made the motion and Dollins seconded the motion to send Pam Borders and Jennifer Bingamon to the United Systems conference in Paducah Kentucky November 13 and 14 2018. All present voted yea and the President declared the motion carried.

 

Street/Water-Sewer Report (Ryan Farrar)

 

Ryan Farrar reported

  1. One new water service has been installed.
  2. The Street/Road Department continues to mow.
  3. IDOT is winding up the Route 13 expansion and they want the Street/Water Department to provide them with a punch list of issues the Village feels that IDOT needs to address before closing the project. Farrar will provide IDOT with this punch list. Mitchell will contact IDOT to see exactly what areas around the overpass that the Village will be responsible for mowing.
  4. Futiva has contracted with Hamilton County Construction to install underground lines for the internet within the Village.  They have been working along Main Street, and will start to work down the side streets.
  5. The storage garage that is located by the ground storage tank has a header on the sliding door that has rusted and needs to be replaced. Farrar will get estimates for the replacement of the header.

 

Police Report (Chief Rogers)

 

Chief Rogers told the Board that the Crown Vic is in the shop for a repair on the air conditioning unit.

 

The Police Department continues to fine homeowners who are in violation of the Village Weed Ordinance that says homeowners cannot let their grass grow over 8.” Chief Rogers recommended that the Village look at revising the Weed Ordinance. The Ordinance currently says that the Village will contact property owners that have allowed their grass to grow over 8.” If the property owner does not mow the grass after being contacted by the Village a $250.00 fine will be charged to the property owner every time that the Village has to mow the grass. Chief Rogers recommended to the Board that the Board look at the Mowing Ordinance and consider some revisions. Chief Rogers recommended that a $250.00 fine be charged for each half acre of property that the Village has to mow. The Village Attorney also recommended increasing the fine for repeat offenders. Mitchell will look at the Weed Ordinance and make recommendations to the Board at the November Meeting.

 

Chief Rogers asked the Board to consider contracting with Williamson County Animal Control to help with any dog issues that the Village might have.  Roger explained that the Police Department is not equipped to deal with animal complaints, such as dog bites, animal abuse, and injured dogs. The cost to contract with Williamson County Animal Control would be $2,730 per year. The problem that the Board has with Williamson County Animal Control is that they only respond to dog issues. In the past the Village has had multiple problems with skunks, raccoons and cats, and the Board felt that for $2,730 a year Williamson County Animal Control should help with other animals besides just dogs. The Board will look into other agencies that provide animal control services.

 

Old Business

 

Banterra

 

At the September Board Meeting representatives from Banterra Bank made a presentation to the Board asking the Board to consider switching the Village of Crainville’s accounts that are currently in The Bank of Herrin to Banterra Bank. Banterra Bank is willing to give the Village 1.5% interest on the Village’s checking accounts if the Village switches to Banterra Bank. The Board asked Mitchell to contact The Bank of Herrin to see if they would be willing to give the Village 1.5% interest on the accounts that are with The Bank of Herrin.

 

New Business

 

Water Penalty Appeals

 

No Water Penalty Appeals

 

 

L.E.D. Streetlights

 

Ameren has approached the Village with a proposal to replace all of the Village street lights with L.E.D. lights. The Village has 135 street lights, and to replace all of them at the same time would cost the Village $27,000. Mitchell has asked Ameren if the Village could replace a third of the street lights this year and then one third of the lights for the next two years, this would break the cost up into three installments. Ameren has not responded to this proposal, and Mitchell will try to get a response from Ameren for the November Board Meeting.

 

Honor Wreaths for Veterans

 

The Rotary Club is taking part in the Nation Honor Wreaths for Veterans. The Carterville Rotary Club has asked for donations to help put Christmas Wreaths on Veterans graves at eleven cemeteries across the country.  The two closest cemeteries to the Village that the Rotary Club is placing Wreaths are Mounds City National Cemetery and Carterville City Cemeteries. Wreaths can be purchased through the Honor Wreaths for Veterans.

 

Motion 5:  Jones made the motion and Dollins seconded the motion to purchase 20 National Honor Wreaths for veterans buried in the Carterville City Cemetery for a cost of $300.00. All present voted yea and the President declared the motion carried.

High School Yearbook

 

Motion 6: Oetjen made the motion and Harbin seconded the motion to purchase 6 blocks in the Carterville Lionite Yearbook for $300.00. All present voted yea and the President declared the motion carried.

 

December 3 Bicentennial

 

December 3 is Illinois Bicentennial. Mitchell would like for the Village to celebrate this milestone. He assigned Aue to come up with a celebration to mark this anniversary.

 

Christmas Dinner

 

Motion 7:  Dollins made the motion and Aue seconded the motion to hold the annual Village of Crainville Christmas Dinner at Giant City Lodge, cost will be $18.27 a plate. All present voted yea and the President declared the motion carried.

 

Audit

 

The 2016/2017 audit was done by Chris Scroggins. Mr. Scroggins turned the audit into the Comptroller’s Office late and as a result the Village will be assessed a late fee. The Board had decided not to pay Scroggins until the Village knows what the late fee will be. Scroggins told Mitchell that he was not going to give the new auditors any information from the previous audit until he got paid. Scroggins told Mitchell that he took $3,000 off his bill to cover any late fee that the Comptroller’s office might assess. The Village Attorney sent Scroggins a letter stating that Scroggins needed to send the new auditors whatever information that they needed or face court intervention. Scroggins has released the information.  After consulting with the Comptroller’s Office, the Board decided to go ahead and pay Scroggins bill.  The $3,000 that Scroggins took off  his bill to the Village should cover any late fee that the Village would be assessed through the Comptroller’s Office.

 

Miscellaneous

 

Executive Session

 

Motion 7: Harbin made the motion and Dollins seconded the motion to go into Executive Session at 7:30 pm to discuss personnel issues. All present voted yea and the President declared the motion carried.

 

 

Adjournment

 

Motion 8:  Jones made the motion and Aue seconded the motion to adjourn the meeting at 7:45 pm. All present voted yea and the President declared the motion carried.

 

 

                                                                                 Respectfully Submitted                                

                                                                                 Jacquelyn Chapman, Village Clerk