2025 Village Board Meeting Minutes

 CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday December 09, 2025

 

         Mike Harbin                  Yea                          Sam Jones                       Yea

         Julie Aue                         Nay (7:15)                John Oetjen                   Yea

         J.D. Williams                  Yea                          Jim Rains                        Nay

         Brad Olson                     Yea                          Jaci Chapman                Yea

         Tena Steinacher             Yea                         Arthur Mize                   Yea     

 

A quorum was present:

Minutes:

Minutes from the November 18, 2025 regular Board Meeting were presented. There were no corrections.

Motion 1: Mize made the motion and Oetjen seconded the motion to approve the November 18, 2025 Village Board Meeting Minutes as presented. All present voted yea and the President declared the motion carried.

Treasurer’s Report:

Village Financial Report was given to all Board Members.  There was a correction on the Treasurers Report, the report should be for November instead of October.

Motion 2: Oetjen made the motion and Harbin seconded the motion to bring down $40,000 from the Illinois Fund to the Village General Fund. All present voted yea and the President declared the motion carried.

Bills:

December 2025 bills were presented. It was explained to the Board that the payment to Moran Economic Development is for the TIF audit and money will come out of the TIF funds. The bond payment to UMB is divided between the General Fund and the Water Fund ($29,100.00) out of both accounts. There was one correction to the December Bills the UMB payment was not included in the Water Bills.

Motion 3:  Oetjen made the motion and Mize seconded the motion to pay the December 2025 bills as corrected. All present voted yea and the President declared the motion carried.

Visitor Participation  

Martin Bruyns told the Board that he is collecting data on pump readings to try to figure out rainwater infiltration.

PSC Engineering Report (No Report)

Marion Street/Landing Drive

Tabled

Donna Drive

On Donna Drive the contractor found an additional area that is soft and needs filled in and repaired. The cost to add this area to the initial contract will be approximately $5,000.00.

Department Heads

Water Report: (Pam Borders)

 There are 813 water customers

  1. 628 garbage customers.
  2. 0 Building Permits
  3. 6 new customers
  4. 5 disconnects (final customers)
  5. Room Rental (4)  ( $75.00)
  6. Solar Permits  (2)  ($200.00)

Water Appeals

 There were no Water Appeals

Street/Water-Sewer

  1. MCS is almost finished boring in fiber.
  2. One snow event, used salt to treat the ice.
  3. Concrete was poured around the new valve on Marion Street to ensure compaction before the new asphalt was laid.
  4. Installed one new water service

Police Report (Chief Lindley) Flock Safety

Chief Lindley submitted a written report.

Old Business

Smoke Test Follow-up

Farrar is still working on following up on residents that have been identified as having sewer issues that need to be repaired.

Pole Barn

Johnson & Johnson will be starting the pole barn extension on the 17th of December.

John Pasoni/Hidden Meadows

Jones contacted John Pasoni regarding the complaints that the Village has received regarding the lack of lighting, and street upgrades within the Hidden Meadows subdivision. Pasoni told Jones that all the prep work for light installation is done; he is waiting for the lights for the subdivision to come in. Pasoni said that he expects that the lights should be installed by the end of December.

In November Nadine Labensorger told the Board that she has a problem with water in her backyard. Farrar went out to inspect the area and he determined that the water in her backyard was not due to a water leak. Pasoni told Jones that he will work with Ms. Labensorger to try to correct this issue.

T.I.F.  Payment

Jones told the Board that he has put the figures together for the 2025 T.I.F. payment for Deloufleur and the Carterville School District. The total payment to Deloufleur for the building and the empty lot will be $12,461.26. The school share of the T.I.F. will be $6,333.90.

Motion 4: Harbin made the motion and Williams seconded the motion to pay (in January) Deloufleur $12,461.26 from the TIF and the School District $6,333.90 out of the TIF. All present voted yea and the President declared the motion carried.

Christmas Dinner

Jones reminded all Board Members that the Annual Christmas Dinner will be at Turners Table on December 12 at 6:00 pm.

New Business

Wolf Creek Potager Garden (Building Permit & Enterprise Zone)

Alexis Pennington and Justin Christianson want to start a business (Potager Garden) off of Wolf Creek Road. The business will have several greenhouses where they will grow and sell plants. The Board was given a map showing the layout of the business. The business is located in an Enterprise Zone and is zoned C1. The Board approved their business layout and gave them permission to put in a gravel parking lot.

Motion 5: Harbin made the motion and Mize seconded the motion to approve Potager Garden’s business plan. All present voted yea and the President declared the motion carried.

Apache St. Light

Several residents of Grand Estates would like for the Village to put up a street light on the corner of Apache and East Grand. This would provide more lighting for students who ride the school bus morning and evenings. The Board decided that the corner of both Mesa and East Grand  need  street lights. The street lights from Ameren would be $7,500.00 a piece, however decorative lighting would be $1,020 per light. The Board decided to purchase and install two decorative lights for $2,040.00.

Motion 6: Oetjen made the motion and Aue seconded the motion to purchase two decorative lights for $2,040.00 to be installed on Apache and Mesa. All present voted yea and the President declared the motion carried.

Ordinances

Peddlers Ordinance

Motion 7: Harbin made the motion and Mize seconded the motion to pass Ordinance 2025-12-01; Peddlers Ordinance as amended. All present voted yea and the President declared the motion carried.

Solar Ordinance

Motion 8: Oetjen made the motion and Harbin seconded the motion to pass Ordinance 2025-12-02; Ordinance for Solar Energy Systems. All present voted yea and the President declared the motion carried.

Executive Session

Motion 9: Harbin made the motion and Mize seconded the motion to go into Executive Session at 7:40 p.m. to discuss legal issues/executive session minutes. All present voted yea and the President declared the motion carried.

The Board returned to regular Board Meeting at 8:05 p.m.

Motion 10: Harbin made the motion and Oetjen seconded the motion to approve the release of the approved Executive Session Minutes (June through November 2025). All present voted yea and the President declared the motion carried.

Jones told the Board that several Board Members will not be able to attend the January 13, 2026 Board Meeting. The Board decided to change the January 2026 meeting from January 13 to January 20, 2026 in order to ensure a quorum.

Motion 11: Harbin made the motion and Mize seconded the motion to adjourn the Board Meeting at 8:15 p.m. All present voted yea and the President declared the motion carried.

  

                                                              Respectfully Submitted                                

                                                              Jacquelyn Chapman, Village Clerk

  

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