2025 Village Board Meeting Minutes

 CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday June 10, 2025

 

         Mike Harbin                   Yea                           Sam Jones                      Yea

         Julie Aue                          Nay                          John Oetjen                   Yea

         J.D. Williams                   Yea                           Jim Rains                       Yea

         Brad Olson                      Yea                           Jaci Chapman               Yea

         Tena Steinacher              Yea                          Arthur Mize                   Yea    

 

A quorum was present:

Minutes:

Minutes from the May 13, 2025 regular Board Meeting were presented. There were two corrections on Page 1. Maurizio was misspelled, and the minutes should show that it was Kay Maurizio; also, specifications was misspelled.  

Motion 1: Harbin made the motion and Rains seconded the motion to approve the May 13, 2025 Village Board Meeting Minutes as corrected. All present voted yea and the President declared the motion carried.

Treasurer’s Report:

Village Financial Report was given to all Board Members.  

Motion 2: Rains made the motion and Oetjen seconded the motion to bring down $30,000 from the Illinois Fund to the Village General Fund. All present voted yea and the President declared the motion carried.

Bills:

June 2025 bills were presented.

Motion 3:  Mize made the motion and Harbin seconded the motion to pay the June 2025 bills as presented. All present voted yea and the President declared the motion carried.

Visitor Participation  

Frontier is currently in the process of putting in fiber optic lines in the Village. Joyce Davis had a complaint that the workers for Frontier were not adhering to the utility easement. She told the Board that workers were digging outside the easement which resulted in damaging some of her tree roots. Jones will meet with Davis at her house and access the damage. 

Kelli Hahn is interested in emergency shelters that are available in the area. The Board suggested that she contact Julie Aue. Aue has worked with the Red Cross and she will have additional information regarding emergency shelters.

Martin Bruyns had concerns regarding the sewer replacement project.

PSC Engineering Report (Rodney Potts Reporting)

Marion Street/Donna Drive

Potts told the Board that the cost to resurface Marion Street from Main Street to Wolf Creek Road will be approximately $195,107.00 and the cost to repair areas on Donna Drive will be approximately $243,633.00. Milling costs will be approximately $24,999.00. Total approximate cost for road work on Donna and Marion will be approximately $482,771.68. The Board will pay for these two projects from Motor Fuel Funds, T.I.F., (T.I.F. can only be used on Donna Drive), and Village General Fund.

Landing Drive

Landing Drive can be oil and chipped for $15,000. Jones told the Board that he will talk to the heirs of the Pete Homoya Estate to see if they will help the Village pay for oil and chipping the road.

Department Heads

Water Report: (Pam Borders)

  1. There are 795 water customers
  2. 623 garbage customers.
  3. 3 Building Permits (Phil Rogers, patio/BLT Properties two self-storage buildings
  4. 7 new customers
  5. 9 disconnects (final customers)
  6. Room Rental 3 ($195.00)

 Water Appeals

 There were two water appeals.

  1. Robbie Church had a hot water heater that was leaking for approximately two months. The Board decided to take his average water usage for the last three months and charge him for water that he used that was over his average water usage at the Village’s cost from Rend Lake. He will not be charged for the extra sewer cost due to the leak.
  2. Steven Hutchins filled his pool. The Board will not charge him for sewer that was over his average sewer usage.

 Jones introduced Frank Presley as the new part-time Water Clerk.

 Street/Water-Sewer Presented a Written Report

  1. Lagoon Road washed out due to all the rain. The current culvert on the road is not adequate to handle the flow of water.  
  2. Had to replace the key switch on tractor.
  3. Repaired one water leak.
  4. Boring crews are installing Frontier Fiber Optics in several areas in the Village.

 Police Report (Chief Lindley)

Chief Lindley presented his written report. He told the Board he is having problems with the console in his 2023 squad car. To replace the console will be $1,564.73.

Motion 4: Rains made the motion and Harbin seconded the motion to replace the console in the 2023 squad car for $1,564.73 money to come out of General Fund. All present voted yea and the President declared the motion carried.

Old Business

Ron Mitchell Memorial Garden  (Julie Aue)

The Memorial Garden Committee would like for the Village to purchase a Wolf Metal pavilion. The pavilion would be 12x21x7 framed with 2 openings on each side and one opening on each end. The cost for the pavilion will be $5,059.85.

Motion 5: Harbin made the motion and Rains seconded the motion to purchase out of the General Fund a pavilion for the Memorial Garden for $5,059.85. All present voted yea and the President declared the motion carried.

Corbell

Tabled.

New Business

Honor Wreaths

Motion 6: Oetjen made the motion and Rains seconded the motion to purchase 10 Honor Wreaths to be placed on veteran graves located in the Carterville Cemetery cost will be $170.00 money to come out of the General Fund. All present voted yea and the President declared the motion carried.

Audit

Motion 7:  Rains made the motion and Harbin seconded the motion to approve hiring Beussink, Hey, Roe, & Stroder, LLC to do the Village 2024/2025 Audit for $15,500.00 money to come out of the General Fund. All present voted yea and the President declared the motion carried.

Subdivision Ordinance

The subdivision ordinance needs to be revised. Several issues in the ordinance are not as clear as they could be. The Village Attorney will review the ordinance to see if the ordinance could better reflect the needs of the Village.

Deloufleur 

The owners of Deloufleur have contacted the Village to see if they would be interested in purchasing their building on Donna Drive. The Board said that they are not interested in purchasing the property.

Executive Session

Motion 8: Harbin made the motion and Williams seconded the motion to go into Executive Session at 8:20 p.m. to discuss personnel issues/ legal issues/employee benefits/minutes. All present voted yea and the President declared the motion carried

The Board returned to regular Board Meeting at 9:05 p.m.

Motion 9: Harbin made the motion and Mize seconded the motion to pay the part-time Water Clerk (6 hours) all Village recognized holidays. All present voted yea and the President declared the motion carried

Motion 10: Williams made the motion and Harbin seconded the motion to increase the part-time Water Clerk’s pay to $16.50 per hour. All present voted yea and the President declared the motion carried.

Jones made the announcement that there will be a Special Board Meeting June 17, 2025 to discuss the Motor Fuel Tax Budget.

Motion 11: Harbin made the motion and Mize seconded the motion to adjourn the Board Meeting at 9:05 p.m. All present voted yea and the Acting President declared the motion carried.

 

                                                                       Respectfully Submitted                       

                                                                       Jaquelyn Chapman, Village Clerk

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