2025 Village Board Meeting Minutes

 CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday May 13, 2025

         Mike Harbin                  Yea                           Sam Jones                      Yea

         Julie Aue                         Yea                           John Oetjen                   Yea

         J.D. Williams                  Yea                           Jim Rains                        Yea

         Brad Olson                     Yea                          Jaci Chapman                 Yea

         Tena Steinacher             Nay                         Arthur Mize                    Yea    

A quorum was present:

Swearing in of Officers

The Village Attorney swore in the newly elected Village of Crainville Trustees and Officers: Trustees that were sworn in are as follows: Jim Rains, Julie Aue and J.D. Williams.  Officers are President of the Village of Crainville Sam Jones, and Village of Crainville Clerk, Jacquelyn Chapman.

President Jones congratulated all elected Villages Trustees and Officers, and thanked Martin Bruyns for his service on the Village Board. 

Minutes:

Minutes from the April 08, 2025 regular Board Meeting were presented. There was one correction on Page 1, Jim Rains was not present at the April Board Meeting.  

Motion 1: Oetjen made the motion and Harbin seconded the motion to approve the April 08, 2025 Village Board Meeting Minutes as corrected. All present voted yea and the Acting President declared the motion carried.

Treasurer’s Report:

Village Financial Report was given to all Board Members.  

Motion 2: Rains made the motion and Aue seconded the motion to bring down $30,000 from the Illinois Fund to the Village General Fund. All present voted yea and the President declared the motion carried.

Bills:

May 2025 bills were presented.

Motion 3:  Harbin made the motion and Mize seconded the motion to pay the May 2025 bills as presented. All present voted yea and the President declared the motion carried.

Visitor Participation  

Bob Maurizio, his wife Kay and neighbor Paulette Peterson were present, and they have concerns regarding the condition of the roads in their subdivision Grand Estates Jones explained to them that the Village has not officially accepted the roads in the subdivision. It is up to the contractor to bring the roads up to Village specifications.  Once the roads are inspected and meet Village speculations, the Village Board will vote to accept the roads into the Village. Jones suggested that they talk to the contractor.

Executive Session

Motion 4: Aue made the motion to go into Executive Session at 6:50 pm for the purpose of discussing legal and financial issues. All present voted yea and the President declared the motion carried.

The Board returned to regular session at 7:20 pm.

PSC Engineering Report (Rodney Potts Reporting)

Striping Bills

Motion 5: Harbin made the motion and Mize seconded the motion to pay Sesser Pave & Seal, Inc. for striping Samuel Road and for striping multiple streets within the Village; $13,420.95 for the multiple streets within the Village and $12,025.50 for Samuel Road (striping money to come out of Motor Fuel Account). All present voted yea and the President declared the motion carried.

Motion 6:  Rains made the motion and Aue seconded the motion to pay PSC Engineering $1,760.00 for Stripping Inspection. (Money to come out of the Motor Fuel Account) 

All present voted yea and the President declared the motion carried.

Samuel Road Retainage Release

Motion 7: Oetjen made the motion and Rains seconded the motion to release the retainage fee of $1,890.00 to BC Contracting that was being held by the Village until all work was completed on Samuel Road. (money to come out of Motor Fuel Account) All present voted yea and the President declared the motion carried.

Motion 8: Harbin made the motion and Oetjen seconded the motion to pay Skuta Construction $32,880.00 for installing the sewer lining on Charles Street. (money will come out of the ARPA money from the county) All present voted yea and the President declared the motion carried.

Marion Street

Potts told the Board that the cost to resurface Marion Street from Main Street to Samuel Road will cost approximately $482,771.68. The Board asked Potts to get an approximate cost for resurfacing Marion from Wolf Creek to Main. This is the part of Marion Street where the road has the greatest need of repair.

Landing Drive

Landing Drive can be oil and chiped for $15,000. Jones told the Board that he will talk to the heirs of the Pete Homoya Estate to see if they will help the Village pay for oil and chipping the road.

Donna Drive.

To fix the bad areas on Donna Drive will cost $243,633.64. Potts explained to the Board that the contractors can take the milling from the work on Marion Street and use it to help repair some of the areas on Donna Drive. The cost to take the milling from Marion Street to Donna Drive would be approximately $26,239.68. This price reflects the milling from resurfacing Marion from Main Street to Samuel Road.

Department Heads

Water Report: (Pam Borders)

1. There are 803 water customers
2. 623 garbage customers.
3. 1 Building Permits (Carletos Meeks garage)
4. 5 new customers
5. 6 disconnects (final customers)
6. Room Rental 0

Water Appeals

There were no water appeals.

Street/Water-Sewer Presented a Written Report

 Bruyns fixed the Backhoe for the Village.  

1. Work on roads has been delayed because of the wet weather.
2. Aerator motor shaft failed at the lagoon.
3. Cleared dead turtles from the lagoon outfall
4. Cleared trees that were leaning over roadways.
5. Starting to spray for mosquitos.
6. Denny Corbell would like to move the fire hydrant that is located on his property 10 feet to the East. This is in the area that he wants to put a road to the solar farm. He is willing to pay to relocate the fire hydrant.

Police Report (Chief Lindley)

Chief Lindley presented his written report.

Old Business

Ron Mitchell Memorial Garden  (Julie Aue)

Aue told the Board that she wants to put up the flag pole and start to fly the American Flag. She would like to haul more dirt into the garden area. The cost will be approximately $50.00.  benches for the Garden are temporarily on hold, and Aue is waiting to hear back from American Monuments for the monument. She would also like to put up a sign indicating no dogs in the garden. The Board agreed to pay to haul more dirt to the garden and to have Farrar put up a no dogs allowed sign.   

The Jay Effect Business

Jones went out to Yemisi Anderson property on Marion Street, and determined that there is enough room to build her proposed pole barn.

New Business

Budget Ordinances/Resolutions

Motion 9:  Aue made the motion and Rains seconded the motion to approve Resolution Number 2025-05-01 Budget and Revenue Resolution of the Village of Crainville for the fiscal year 2025-2026. All present voted yea and the President declared the motion carried.

Motion 10: Mize made the motion and Rains seconded the motion to approve Ordinance Number 2025-05-01 Annual Appropriation Ordinance. All present voted yea and the President declared the motion carried.

Motion 11: Harbin made the motion and Rains seconded the motion to approve Ordinance Number 2025-05-02 An Ordinance Levying Taxes for the Fiscal Year 2025-2026. All present voted yea and the President declared the motion carried.

Motion 12: Aue made the motion and Rains seconded the motion to approve                  Ordinance 2025-05-03 Ordinance Abating General Obligation Bond Tax Levy for the Tax Year of 2025. All present voted yea and the President declared the motion carried.

Aggregation Power

Jones told the Board that Homefield Energy will be sending mailers to eligible customers on May 7. If customers do not want to participate in the Homefield Energy aggregation rate they need to return the mailer that will be included in the mailing 

Motion 13: Harbin made the motion and Aue seconded the motion to adjourn the Board Meeting at 9:00 p.m. All present voted yea and the Acting President declared the motion carried.

                                                                                 Respectfully Submitted                                

                                                                                 Jacquelyn Chapman, Village Clerk