2025 Village Board Meeting Minutes

 CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday August 12, 2025

 

 

         Mike Harbin                  Yea                           Sam Jones                      Yea

         Julie Aue                         Yea                           John Oetjen                   Nay

         J.D. Williams                  Yea                           Jim Rains                       Yea

         Brad Olson                     Yea                           Jaci Chapman               Yea

         Tena Steinacher            Nay                          Arthur Mize                  Yea     

 

A quorum was present:

Minutes:

Minutes from the July 8, 2025 regular Board Meeting were presented, and there is one correction on page 3 the loan the Village took out for the new water meters will be paid off in 2025 instead of 2026.  

Motion 1: Harbin made the motion and Mize seconded the motion to approve the July 8, 2025 Village Board Meeting Minutes as corrected. All present voted yea and the President declared the motion carried.

Treasurer’s Report:

Village Financial Report was given to all Board Members.  

Motion 2: Rains made the motion and Williams seconded the motion to bring down $70,000 from the Illinois Fund to the Village General Fund. All present voted yea and the President declared the motion carried.

Bills:

August 2025 bills were presented.

Motion 3:  Mize made the motion and Rains seconded the motion to pay the August 2025 bills as presented All present voted yea and the President declared the motion carried.

Visitor Participation  

No Visitor Participation.

PSC Engineering Report (Rodney Potts Reporting)

Marion Street/Donna Drive/Landing Drive

Potts told the Board that he has the bids for work on Donna Drive and Marion Street. Samron Midwest Contracting had the lowest bid on Marion Street. The bid from Samron for work on Marion Street included Asphalt Surf, Hot Mix Asphalt removal, and Bituminous Material Tact Coat. The bid on Marion Street was $134,476.00. The lowest bid on Donna Drive was for surface repairs and E.T. Simonds Construction had the lowest bid of $146,682.26. Potts recommended that the Village approve these two bids. Money to pay for work on Marion Street will come out of the MFT. Part of the money to pay for improvements to Donna Drive will come out of the T.I.F and out of the Motor Fuel Funds.

The Board decided to use the millings taken from Marion Street and use them on Landing Drive.

Motion 4: Harbin made the motion and Aue seconded the motion to award the contract for road work on Marion Street to Samron Midwest Contracting who had the lowest bid of $134,476.00. All present voted yea and the President declared the motion carried.

Motion 5: Mize made the motion and Rains seconded the motion to award the contract for surface repairs on Donna Drive to E.T. Simonds Construction who had the lowest bid at $146,682.26. All present voted yea and the President declared the motion carried.

Update on North Main

Potts told the Board that the pipe has been delivered for work to start on North Main. Scott Esque should start work the week of August 18th.

Grand Estates

The Contractor who developed the subdivision Grand Estates has oil and chipped the road. According to PSC there are drainage issues located in certain areas of the road. PSC will make recommendations to Board and to contractor on what needs to be done in order to meet Village specifications.

Phase 2 of Sewer Replacement

Phase 2 of the sewer replacement project was awarded to Scott Esque in 2024. There are some legal issues surrounding this project which has put the project on hold. Potts told the Board that Scott Esque would like to be released from his contract on the Sewer Replacement Project Phase Two. Esque has put up a bond on this project and this bond commitment is keeping his company from bidding other projects. Potts would like the Village to sign a letter releasing Scott Esque from his contract with the Village.

Motion 6: Harbin made the motion and Aue seconded the motion to approve the Village President signing a letter, on behalf of the Board, that will be written by PSC releasing Scott Esque from his contract on Phase 2 of the Sewer Replacement Project.   All present voted yea and the President declared the motion carried.

Department Heads

 Water Report: (Pam Borders)

  1. There are 801 water customers
  2. 655 garbage customers.
  3. 0 Building Permits
  4. 15 new customers
  5. 6 disconnects (final customers)
  6. Room Rental 1 ($75.00)

Water Appeals

There are two Water Appeals

Steve Chapman on Jennie Court filled his pool. He would like a reduction in his sewer bill since the water used to fill his pool did not go down the sewer. The Board decided to take three months of his average sewer bill and anything over the average he will receive credit on his next water/sewer bill.

The Village Water Department called Timothy Grisham to tell him that the water meter program detected that he had a water leak. He contacted his property manager, and the property manager had the leak repaired. Mr. Grisham would like to have his water bill adjusted during the time of the leak. The Board decided to take his average water/sewer bill and give him credit for the amount over his average sewer bill; and his overage on the water bill will be charged at the rate that Rend Lake charges the Village.   

Street/Water-Sewer Presented a Written Report

  1. Patched Marion Street where the bore company damaged our water main.
  2. Dug out ditches that were clogged.
  3. Staff have been fogging for mosquitos.
  4. Staff have been patching several pot holes on Marion and Main.
  5. Fixed a lagoon cell.
  6. Had an EPA wastewater inspection

Police Report (Chief Lindley)

Chief Lindley presented his written report. Chief Lindley told the Board that he would like to apply for a grant from the Harrison Bruce Foundation to update the Village to a digital communication system. The digital communication system will provide a communication system that will allow first responders a faster response time. The Board agreed to let him apply for the grant.

Old Business

Smoke Test Follow-up

Farrar has been following up on residents that were identified, through the smoke test, as having sewer issues. He is asking them to correct these issues as soon as possible.

Backhoe

Jones told the Board that he has found a 2023 backhoe that Diamond Equipment in Mount Vernon will sell the Village for $83,000.00. The cost reflects the $3,500.00 trade-in for the Villages old backhoe. The backhoe warranty is still in effect until November 1, 2025.

Motion 7: Harbin made the motion and Aue seconded the motion to purchase the 2023 backhoe from Diamond Equipment for $83,000.00; money to purchase the backhoe will be divided between the General Fund and Water Fund. All present voted yea and the President declared the motion carried.

New Business

SIU Credit Union CD 4.05%.

Jones told the Board that he took $250,000 from the Water Fund and took out a 6-month CD for 4.05% interest. The bond will automatically renew at the interest rate offered by the SIU Credit Union in 6-months; unless the Village decides to cash in the bond.

Christmas Party (2025)

The Board decided to hold the staff Christmas Party at Turners Table in Crainville.

Surplus Equipment

The Village has several old printers that are no longer in use. The Board gave the President permission to sell the equipment or donate/ recycle these items if they cannot be sold.

Complete Codification

Complete Codification is an organization that helps small communities organize their Ordinances/Resolutions. They will edit and codify the ordinances and publish a Code of Ordinances for the Village. The total cost will be approximately $7,000.00.

Motion 8: Rains made the motion and Mize seconded to proceed with contracting with Complete Codifications to edit and codify the Village Ordinances; cost will be approximately $7,000.00.  All present voted yea and the President declared the motion carried.

Raymond James

Jones told the Board that the Village investments with Raymond James will come due in August or September. Jones would like for the Board to give him authorization to reinvest the money with Raymond James at the best interest rate.

Motion 9: Mize made the motion and Harbin seconded the motion to give President Jones authorization to reinvest Village investments with Raymond James at the best interest rate available. All present voted yea and the President declared the motion carried.

Executive Session

Motion 10: Rains made the motion and Harbin seconded the motion to go into Executive Session at 7:40 p.m. to discuss legal issues. All present voted yea and the President declared the motion carried.

The Board returned to regular Board Meeting at 8:00 p.m.

Motion 11: Harbin made the motion and Williams seconded the motion to adjourn the Board Meeting at 8:05 p.m. All present voted yea and the President declared the motion carried.

 

                                                         Respectfully Submitted                                

                                                         Jacquelyn Chapman, Village Clerk

 

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