2025 Village Board Meeting Minutes
Crainville Village
Board Meeting
Tuesday July 8, 2025
Mike Harbin Yea Sam Jones Yea
Julie Aue Yea John Oetjen Yea
J.D. Williams Yea Jim Rains Yea
Brad Olson Nay (6:35 pm) Jaci Chapman Yea
Tena Steinacher Nay Arthur Mize Yea
A quorum was present:
Minutes:
Minutes from the June 10, 2025 regular Board Meeting, and the June 17, 2025 called Board Meeting were presented. There were no corrections.
Motion 1: Mize made the motion and Harbin seconded the motion to approve the June 10, 2025 Village Board Meeting Minutes as presented. All present voted yea and the President declared the motion carried.
Motion 2: Oetjen made the motion and Williams seconded the motion to approve the June 17, 2025 Village Board Meeting Minutes as presented. All present voted Yea and the President declared the motion carried.
Treasurer’s Report:
Village Financial Report was given to all Board Members.
Motion 3: Oetjen made the motion and Harbin seconded the motion to bring down $40,000 from the Illinois Fund to the Village General Fund. All present voted yea and the President declared the motion carried.
Bills:
July 2025 bills were presented. Two bills were added; the payment on the dump truck for $26,748.48 one-half of the money to come out of General Fund ($13,374.24) the other half to come out of the Water Fund ($13,374.24). The other bill was annual dues for membership in the Southern Illinois Mayors Association for $65.00.
Motion 4: Rains made the motion and Mize seconded the motion to pay the July 2025 bills as presented All present voted yea and the President declared the motion carried.
Visitor Participation
No Visitor Participation.
PSC Engineering Report (Rodney Potts Reporting)
Marion Street/Donna Drive
Potts told the Board that Jay Krantz from PSC Engineering will be working with the Village on road repairs. PSC Engineering will put Marion Street and Donna Drive out for bid.
Landing Drive
Jones has talked to the heirs of the Homoya estate regarding the cost to oil and chip Landing Drive. He has not heard back from them and he will contact them again.
North Main Update
Potts told the Board that Scott Esque is waiting on materials, and as soon as the materials come in, he will start work on North Main Sewer Project.
Department Heads
Water Report: (Pam Borders)
- There are 797 water customers
- 619 garbage customers.
- 0 Building Permits
- 5 new customers
- 5 disconnects (final customers)
- Room Rental 1 ($30.00)
Water Appeals
No Water Appeals
Street/Water-Sewer Presented a Written Report
The Frontier crew putting in fiberoptics damaged a water line on Marion St. The Village will be sending the contractor a bill for parts, labor, materials, and equipment needed for the repair.
- Work continues on the lagoon to combat the turning over process. The lagoon is returning to normal.
- There was a blockage between cell 1 and 2 of the lagoon. The blockage was due to a large turtle.
- Staff have been fogging for mosquitos.
- Staff have been bushhogging roadways.
- Farrar has been talking with Modglin (PSC) regarding options for the road washout at the lagoon. Modglin suggested installing a metal screen across the ditch that would catch debris, but allow water to pass.
Police Report (Chief Lindley)
Chief Lindley presented his written report.
Old Business
Ron Mitchell Memorial Garden (Julie Aue)
The Garden Committee is waiting for American Monuments to complete the engraving on the stone for the Memorial Garden. Aue has ordered a bench for the Garden. Plantscape is working with the Committee on where to place plants and trees for the Garden.
New Business
Moran Contract/T.I.F.
Motion 5: Oetjen made the motion and Rains seconded the motion to sign the contract with Moran Economic Development, LLC to do the T.I.F. audit for the Village, cost approximately $900.00. All present voted yea and the President declared the motion carried
Greater Egypt Ordinance
Greater Egypt wants to add territory to their Enterprise Zone; the Board has concerns that Greater Egypt has not in the past given the Village adequate time to review proposed ordinances. Jones will talk to Jerry Minis from Greater Egypt and let him know that the Board needs more time to review proposed ordinances. If the Board does not get adequate time to review proposed ordinances from Greater Egypt the Board may not approve future ordinance request.
Motion 6: Aue made the motion and Mize seconded the motion to approve the Ordinance Adding Territory to the Williamson County Enterprise Zone (2025-07-01). Williams (Yea), Oetjen (Nay), Rains (Yea), and Harbin (Yea) the President declared the motion carried.
Water Surcharge/Santander
The water surcharge that was added to the Village Water Bills for purchase and installation of the new water meters is due to expire in August. The loan that the Village took out to pay for the water meter system should be paid off in 2025. Jones suggested to the Board that the Village extend the $7.75 surcharge. By extending the surcharge, the money collected will go toward building infrastructure and other materials needed for the Village to connect to Carterville’s new water treatment plant.
Motion 7: Oetjen made the motion and Harbin seconded the motion to approve a payment to Santander for $70,333.76 for the water meters; and to extend the water surcharge ($7.75) for four years. All present voted yea and the President declared the motion carried
Smoke Test Follow-Up
Several years ago, the Village did smoke tests on their sewer lines to find out what issues the Village is having with infiltration. The results of the smoke test identified residents that are having issues with infiltration. Letters were sent out to those residents identifying what infiltration issues they are having, and asking them to correct them. Jones is going to have Farrar check on residents that were sent letters to make sure that the issues have been addressed.
Backhoe
The Village has had several issues with their backhoe. The backhoe is approximately 20 years old and is no longer able to go forward or backward, and parts are no longer available to repair the backhoe. Jones asked permission to investigate the cost to either purchase a new backhoe or a used backhoe. The Board agreed to have Jones pursue purchasing a backhoe for the Village.
Water Fund Overage
The Village’s Water Fund has reached the point where there is more money in the Village’s account at the Bank of Herrin than will be insured by the FDIC.
Motion 8: Harbin made the motion and Rains seconded the motion to give President Jones permission to find the best interest rate on C.D.s (6 month) and invest $250,000 out of the Water Fund. All present voted yea and the President declared the motion carried.
Anne West Lindsey District Library
Mary Stoner, Director of the Ann West Lindsey District Library gave a presentation on the services the library provides residents.
Senior Meals
Motion 9: Rains made the motion and Williams seconded the motion to make a one-time donation to Carterville Senior Meals for $300.00 money to come out of the General Fund. All present voted yea and the President declared the motion carried
Executive Session
Motion 10: Harbin made the motion and Aue seconded the motion to go into Executive Session at 8:00 p.m. to discuss legal issues. All present voted yea and the President declared the motion carried.
The Board returned to regular Board Meeting at 8:25 p.m.
Motion 11: Harbin made the motion and Williams seconded the motion to adjourn the Board Meeting at 9:05 p.m. All present voted yea and the President declared the motion carried.
Respectfully Submitted
Jacquelyn Chapman, Village Clerk
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