2025 Village Board Meeting Minutes

CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday November 18, 2025

         Mike Harbin                  Yea                           Sam Jones                      Yea

         Julie Aue                         Nay                          John Oetjen                   Yea

         J.D. Williams                  Yea                           Jim Rains                       Yea

         Brad Olson                     Yea                          Jaci Chapman                Yea

         Tena Steinacher             Yea                         Arthur Mize                    Yea     

A quorum was present:

Minutes:

Minutes from the October 14, 2025 regular Board Meeting were presented. There were no corrections.

Motion 1: Harbin made the motion and Mize seconded the motion to approve the October 14, 2025 Village Board Meeting Minutes as presented. All present voted yea and the President declared the motion carried.

Treasurer’s Report:

Village Financial Report was given to all Board Members.  Steinacher told the Board that the UMB payment was paid in October. In order to make that payment she took $80,000.00 out of the Illinois Funds in October instead of the $60,000.00 that was initially approved.

Motion 2: Rains made the motion and Harbin seconded the motion to bring down $80,000 from the Illinois Fund to the Village General Fund. All present voted yea and the President declared the motion carried.

Bills:

November 2025 bills were presented.

Motion 3:  Mize made the motion and Harbin seconded the motion to pay the November 2025 bills as presented. All present voted yea and the President declared the motion carried.

Visitor Participation  

Nadine Labensorger is having problem with water that is collecting in her backyard. She contacted Ryan Farrar, and he checked to see if the water in her back yard was due to a water line break. Farrar determined that this water issue was not due to a water line break. Jones told Ms. Lebensorger that Farrar will go back to her property and see if he can determine what is causing her water issue.

John Ikerd and his wife Ellen were present. He lives in Hidden Meadows subdivision. The contractor for Hidden Meadows is John Pasoni.  Before the Village will accept a road into the Village infrastructure the contractor has to bring the road up to Village Road requirements and install lighting in the subdivision. Mr. Ikerd is upset that the road in the Hidden Meadows Subdivision has not been paved nor has the lighting around the subdivision been installed. He has talked to Pasoni numerous times regarding paving the road, and Pasoni will give him a date that he will start working on the road, but the date comes and goes and no road work occurs. Jones has talked to Pasoni and Pasoni has indicated to Jones that he is financially unable to do the road work at this time. Pasoni was asked to come to this November meeting, but he indicated to Jones that he had a prior commitment. Jones will send Pasoni a letter asking that he follow through with his commitment to pave the road and install lighting in the Hidden Meadows Subdivision. If Pasoni does not follow through with his commitment the Village and residents of the subdivision could take legal action.

PSC Engineering Report (Rodney Potts Reporting)

Marion Street/Donna Drive/Landing Drive

Potts told the Board that E.T. Simonds will start work on Donna Drive in December. Potts reminded them that the work on Donna will come out of Motor Fuel Tax and work has to be completed by the end of December.

Samron has completed work on Marion Street. There were some areas on the road that were of concern. The seam down the center of the road needs to be addressed, the manhole area needs some work, and Samron needs to do some clean-up. The total contract was for $134,870.59. PSC submitted a bill to pay Samron $127,870.59; $7,000.00 was held until the areas on the road that are of concern are addressed.

Motion 4: Rains made the motion and Harbin seconded the motion to pay Samron Construction $127,870.59 for road work on Marion Street money to come out of the Village Motor Fuel Fund. All present voted yea and the President declared the motion carried.

At the request of the Board, Samron divided the milling project on Landing Drive into two phases. The first phase was the grading of Landing Drive, and the second phase involved putting the millings that will be removed from Marion Street onto Landing Drive and compacting the millings. The cost for phase one will be $11,400.00; phase two will cost $18,600.00. Money for both phase one and phase two of Landing Drive will come out of the Village General Fund. Samron has completed phase one for $11,400.00. They have not completed all of phase two; the Village will pay 70% of the $18,600.00 which will be $13,020.00. The rest will be paid when Samron completes the work.

Motion 5: Harbin made the motion and Rains seconded the motion to approve paying Samron for phase one road improvements on Landing Drive for a cost of $11,400.00; money to come out of the Village General Fund. All present voted yea and the President declared the motion carried.

Motion 6: Harbin made the motion and Mize seconded the motion to pay Samron 70% of the cost for phase two road improvements on Landing Drive for a cost of $13,020.00; money to come out of the Village General Fund.  All present voted yea and the President declared the motion carried.

Motion 7. Rains made the motion and Williams seconded the motion to move $127,870.00 from the Illinois Funds to the Villages Motor Fuel Fund. All present voted yea and the President declared the motion carried.

Department Heads

Water Report: (Pam Borders)

1. There are 808 water customers
2. 626 garbage customers.
3. 0 Building Permits
4. 6 new customers
5. 1 disconnects (final customers)
6. Room Rental 1 ($75.00)

Water Appeals

There were no Water Appeals

Street/Water-Sewer

No Report

Police Report (Chief Lindley) Flock Safety

Chief Lindley reported that he would like to purchase the Flock Safety Program which consists of a camera system that reads license plates that can provide the police with information regarding vehicles that have been involved in criminal activities. This system can track a vehicle from community to community and help with apprehensions. This system has been purchased and used within several communities surrounding the Village with success. The Flock Representative said that the Village would need 4 Flock cameras that will be placed in four locations around the Village. The total cost for the system would be $42,000 the contract with Flock will be for three years. The Village can pay $14,000.00 once a year for three years or they can pay a monthly fee. The Village will either pay monthly or yearly depending on if there is a lower cost for paying yearly instead of monthly. As part of the fee the Flock Safety will install the cameras and do all maintenance on the system.

Motion 8:  Harbin made the motion and Rains seconded the motion to purchase the Flock Safety System for $42,000.00 for three years payment will be either yearly ($14,000.00) or monthly depending if there is a cost difference. All present voted yea and the President declared the motion carried.

Chief Lindley is having issues with lights on his squad car. He explained that it will be cheaper to replace the lights in the squad car instead of trying to repair the light system.

Motion 9: Harbin made the motion and Mize seconded the motion to purchase from Code 3 lights for the squad car for $2,171.41. All present voted yea and the President declared the motion carried.

Chief Lindley told the Board that he received a grant from ILEAS for $14,000 for new tasers.

Old Business

Smoke Test Follow-up

Farrar is still working on following up on residents that have been identified as having sewer issues that need to be repaired.

Ken Stout

Ken Stout property has been cleaned up and the bill from McCann has been paid, and Stout has started making payments to the Village.

Pole Barn

The pole barn will be built in early December.

Ameren 

No further action on the Ameren bills.

Peddlers Ordinance.

Tabled until December Meeting.

New Business

John Pasoni

See under Visitor Participation.

Lights for Police Squad Car

See under Police Report

Christmas in Carterville

Motion 10: Oetjen made the motion and Rains seconded the motion to donate $200.00 to the Carterville Chamber of Commerce Christmas in Carterville. All present voted yea and the President declared the motion carried.

Raymond James

Jones told the Board that our CD with Raymond James has come due. Jones reinvested money in two CD’s with Raymond James. One, 1-year CD ($256,000.00) for 3.65%. One, 2-year CD ($256,000.00) for 3.60%.

Customer Appreciation Day

Motion 11: Harbin made the motion and Oetjen seconded the motion to allocate $300.00 out of the General Fund for Customer Appreciation Day December 3. All present voted yea and the President declared the motion carried.

Christmas Dinner

Jones reminded all Board Members that the Annual Christmas Dinner will be at Turners Table on December 12. Please RSVP to Pam in the Water Office.

T.I.F.  Payment

Jones told the Board that he has figured the T.I.F. payment for Deloufleur. Upon Board approval at the December Board Meeting the total payment to Deloufleur for the building and the empty lot will be $12,461.26. The school share of the T.I.F. will be $6,333.90.

Parking Lot Seal

Jones asked the Board permission to approve basic Village maintenance without having to have prior Board approval. The Board gave approval except for any cost that would require bids.

Solar Ordinance

The Village has had several complaints from solar companies regarding the current Solar Ordinance. The main complaint from the solar companies is the setback requirements. The current setback requirements will limit solar efficiency. The Board decided to write a new Solar Ordinance. The Ordinance will require solar panels that are installed on roofs will have to be 18 inches from all edges, and there has to be one 36” path. AES, a local solar company, has a house where they are going to install solar panels.  The project is on hold until the Village Solar Ordinance has been revised. The Board decided to grant AES a variance for the house at 209 Excalibur Drive. AES will have to follow the new Ordinance guidelines, once approved.

Motion 11: Oetjen made the motion and Mize seconded the motion to grant AES a variance on installing solar panels on 209 Excalibur Drive; the variance will require that AES follow the new proposed Ordinance specifications. All present voted yea and the President declared the motion carried.

Ordinances

Motion 12: Oetjen made the motion and Rains seconded the motion to pass Ordinance        2025-11-01; An Ordinance to Add Territory to the Williamson County Enterprise Zone Village of Crainville. All present voted yea and the President declared the motion carried.

Miscellaneous

Motion 13: Oetjen made the motion and Rains seconded the motion to approve the 2024/2025 Village of Crainville Audit prepared by Beussink, Hey, Roe & Stroder. All present voted yea and the President declared the motion carried.

Executive Session

Motion 14: Harbin made the motion and Williams seconded the motion to go into Executive Session at 8:20 p.m. to discuss legal issues/personnel issues. All present voted yea and the President declared the motion carried.

The Board returned to regular Board Meeting at 8:35 p.m.

Motion 13: Harbin made the motion and Rains seconded the motion to adjourn the Board Meeting at 8:37 p.m. All present voted yea and the President declared the motion carried.

                                                        Respectfully Submitted                                

                                                        Jacquelyn Chapman, Village Clerk