Minutes

 

CRAINVILLE VILLAGE BOARD

Board Meeting

Tuesday January 9, 2018

 

Crainville Village Board met in a regular session on Tuesday January 9, 2018 at 6:30 p.m.   Roll call as follows:

 

         Mike Harbin                   Yea                           Sam Jones                      Yea

         Julie Aue                       Yea                           John Oetjen                    Yea

         Mark Dollins                  Yea                           Jim Rains                        Nay

         Ron Mitchell                  Yea                           Tena Steinacher               Yea

         Brad Olson                   Yea                           Jaci Chapman                  Yea

 

A quorum was present:

 

Minutes:

 

Minutes from the December 12, 2017 regular Board Meeting were presented.  There were was one correction, on page 1under Minutes the minutes should read was instead of were.

 

Motion 1: Oetjen made the motion and Jones seconded the motion to approve the December 12, 2017 Village Board Meeting Minutes as corrected.  All present voted yea and the President declared the motion carried.

 

Treasurer’s Report:

 

The Treasurer’s Report was presented.

 

There were several mistakes on Financial Report. Jilek will make the appropriate corrections.  

 

Motion 2: Harbin made the motion and Jones seconded the motion to bring down $30,000 from the Illinois Fund into the Village’s General Fund. All present voted yea and the President declared the motion carried.

 

Bills:

January bills were presented.  Two additional bills were added Lowes out of General Fund for $5.69, and Southern Illinois Redi Mix $947.10 out of Water Fund.

 

Motion 3:  Jones made the motion and Harbin seconded the motion to pay the January bills. All present voted yea and the President declared the motion carried.

 

Visitor Participation  

 

There was no visitor participation.

 

John Crawford Report:  Ron Modglin

 

East Grand Improvements

 

Modglin presented the Ordinance for a Jurisdictional Transfer for the East Grand Improvement Grant. There was a correction on page 1. It should read “ Be it further resolved, that the South lane of East Grand Road from the centerline of Jackson Street to the centerline of Hafer Road, with the City of Crainville approval, be added to the City Street System for the purpose of operation and maintenance of the roadway of the City of Carterville and that said route be identified as East Grand Road from centerline of Jackson Street to  Hafer Road, in its entirety”

 

Motion 4: Harbin made the motion and Jones seconded the motion to approve Ordinance #2018-01-01 Jurisdictional Transfer of East Grand for Operation and Maintenance with the City of Carterville. All present voted yea and the President declared the motion carried.

 

Striping

 

Modglin told the Board that the Village needs to present to the State the roads within the Village that need to be stripped. The Village wants Main Street to Samuel Road stripped, and Marion to Grand Ave stripped. The Village would also like to have stop bars painted at the North end of Main Street and 4 stop bars at the intersection of Main and Marion, and one stop bar at the end of Marion and Samuel Road. The cost will approximately be $4,844.40 and the money can be taken from Motor Fuel Tax.

 

Motion 5: Oetjen made the motion and Harbin seconded the motion to do stripping on Main Street to Samuel Road and Marion to Grand Ave striped, and to paint 6 stop bars located at the North end of Main Street and 4 stop bars at the intersection of Main and Marion, and one stop bar at the end of Marion at Samuel Road; cost will be approximately $4,844.40 to come out of the Village’s Motor Fuel Tax. All present voted yea and the President declared the motion carried.

 

 

Department Heads

   

Water Report: (Pam Borders)

 

  1. There are 771 water customers
  2. 562 garbage customers.
  3. 1 Building Permits
  4. 2 new customers
  5. 5 disconnects
  6. Room Rental 9 days for a total of $425.00

 

Street/Water-Sewer Report (Ryan Farrar)

 

Ryan Farrar reported

  1. The Water Department worked on a water break in Murrywood.
  2. The Village needs to install several valves in the water system to enable us to isolate different areas when breaks occur.
  3. There is a minor leak on the water tower on Wolf Creek Road that will need to be patched when the weather is better.
  4. The double culvert on Marion Street had to be replaced.

 

Police Report (Chief Rogers)

 

Chief Rogers introduced Shane Phillips to the Board. Phillips has applied for a job with the Crainville Police Department.

Rogers also told the Board that the Ford Taurus is working fine and they believe the problem with the radios is now fixed. 

 

 

Old Business

 

 

New Business

 

Flag Contract

 

Motion 6: Jones made the motion and Harbin seconded the motion to renew the Village’s flag contract with the Boy Scouts for $400.00 for 2018. All present voted yea and the President declared the motion carried.

 

Annexation Application

 

Mathew and Chrystal Young who live at 6183 East Grand have applied to annex into the Village of Crainville. They currently have out of district water with the Village, and they would like to tap into the Village’s sewer system. The Village sewer system runs behind their house, and would be easy to tap into.

 

Motion 7: Harbin made the motion and Aue seconded the motion to annex Mathew and Chrystal Young’s property at 6183 East Grand into the Village of Crainville. All present voted yea and the President declared the motion carried.

 

Water Penalty Appeals

 

Sherry Reed who lives at 500 Timothy had a water break that was located at her water meter. She repaired the water line, and would like a break on her higher than normal water bill. The Board approved subtracting the excess sewer bill from her average bill and that will be the break on sewer, and she will be charged for the amount over her average water bill at the Village’s water cost from Rend Lake Water District.

 

Miscellaneous

Carterville Chamber of Commerce Dinner

 

Mitchell announced that the Carterville Chamber of Commerce Dinner will be February 9 at the Carterville Community Center. He asked all Board Members that are going to the dinner get in touch with the Water Office.

 

Executive Session

 

Motion 8: Aue made the motion and Dollins seconded the motion to go into Executive Session to discuss personnel issues at 7:10 pm. All present voted yea and the President declared the motion carried.

 

The Board came out of Executive Session at 7:40 pm.

 

Executive Session Minutes

 

Motion 9:  Harbin made the motion and Jones seconded the motion to release to the public all of the Executive Session minutes from July through December with the exception of the October minutes.  All present voted yea and the President declared the motion carried.

 

Adjournment

 

Motion 9:  Jones made the motion and Aue seconded the motion to adjourn the meeting at 7:55 pm. All present voted yea and the President declared the motion carried.

 

 

 

 

                                                                                 Respectfully Submitted                                                                                                         Jacquelyn Chapman, Village Clerk